May2015 Minutes

MINUTES May 18, 2015 The meeting was opened by Mayor Kevin J. Flint at 7:00 p.m. In attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, Maintenance Worker Conway Bishop, and Jeff, James, and Albert Wait. MINUTES The first item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 05/01/15 Balance General $81,103.51 Water 6,059.44 Total Fund $87,162.95 Trust & Agency $793.80 Savings Accounts 05/01/15 Balance Water System Repair Reserve $ 2,895.95 Cemetery Capital Reserve 10,825.61 Unemployment Insurance Reserve 4,138.10 Water Debt Service Reserve 21,504.61 Parks & Recreation Reserve 4,937.34 Sidewalk Repair & Replacement Res 238.48 James Wait Basketball Court Fund $10,376.53 Water Taxes Unpaid Taxes Unpaid Water 4/1/15 16,623.69 Adjusted Paid in April/May 4,616.09 Billed in +2.40 Unpaid 5/1/15- Returned to county $11,699.78 Plus interest It was upon motion of Trustee Guido, seconded by Trustee Harvey, Unanimously carried, RESOLVED, to accept the report as given. EAGLE SCOUT PROJECTS Albert Wait Project – Handicap Parking Areas Albert reported that his project is almost completed. James Wait Project – Outdoors Basketball Court James is waiting to here back from the Job Corps before continuing on APPOINTMENT – Historian Leonard D. Perry has accepted his appointment to the position of Historian for the village. SIGN COMPLAINT Mrs. Alice sent a letter of complaint regarding the unsightly no parking (and other) signs within the village. She noted that she had complained previously (see May 2013 minutes) and is asking again to have them straightened/replaced. Mayor Flint said he will order new signs and posts for the Department of Public Works Department to put up. BEAUTIFICATION AWARDS Again this year an anonymous donor has given the village money to be donated to village property owners along with a plaque. It may be for constant upkeep, for new renovations or improvements, etc. There will be one commercial prize and three residential prizes, $500.00 each. The prizes will be awarded in July. CEMETERY Part Time Maintenance Worker Shinara Beauregard was hired to fill the position at the cemetery. Lots Sold and Deeds signed to: Francis and Patricia Desmond Frank and Doris Sabler Two Grave Lot Two Grave Lot Section E, Lot 2 a & b. Section E, Lot 41 e & d. TRUCK BIDS It was decided to advertise for bids for a new dump truck. Mayor Flint will complete the bid sheet so the Clerk can advertise for July opening. ALDEN FIELD – Bleachers It was agreed the Clerk will order the bleachers from R.E. Woodson, Inc. for the ball fields at a cost of $2,179.00 for two sets, delivered. Each set contains 30 seats. Money was raised for these with proceeds from concessions sold at games and other events. It was therefore upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED to transfer funds from the Parks and Recreation Savings to the Trust and Agency Fund to pay for the bleachers. MONTGOMERY STREET PROJECT Mayor Flint has met with Paving Companies in regards to re-paving Montgomery Street. It was suggested to put the road back the way it was, to possibly do it this year from Main Street to Church Street, the remainder another year, and possibly to grind, re-profile, and pave. Aldo, it was suggested to put the green space back in. There are too many elevations the way the street is now. He will be meeting with another company and seeking bids, possibly a two year bid. The Mayor said before any work is done on this street public meetings will be held so the residents are aware of the noise, dirt, and other disturbances they will encounter during this process. ALDEN FIELD BRIDGE PROJECT Mayor Flint said he is getting prices on 18 foot beams to be used on the bridge. DPW Street/Sidewalk Sweeping Mayor Flint again requested that the DPW broom the sidewalks when sweeping the streets and continue to do so as needed. Mr. Bishop said he would rather use the power broom than to change the tractor attachments. The board agreed this was okay. Tree Removal The Superintendent has met with Nathan Waterfield, Timberworks. Mr. Waterfield submitted a price not to exceed $1,400.00 to remove any/all dead trees/limbs within the village. Memorial Day Preparation Mr. Bishop was asked to go ahead and patch the road under the traffic light if the state does not get it done, also to mow the cemetery as this has not been kept up, to empty the trash cans in the cemetery, blow the grass off of the stones and roadway in the cemetery, repair the hole in the Alden Street by Flint’s Garage before the Memorial Day Weekend. NEW TREES – National Grid National Grid is again sponsoring a program where they will reimburse for certain trees to be planted under the electric wires. Trustee Guido will check into the program. DOG COMPLAINT Trustee Harvey complained about the dog owned by David and Ashley Cornelia, Lancaster Street constantly barking. A discussion was held regarding the Town Dog Control Officer being a shared service with the village. Attorney Laughlin will look into this. EXECUTIVE SESSION It was upon motion of Trustee Harvey, seconded by Trustee Guido and unanimously carried, to go into Executive Session upon suggestion of Mayor Flint, to discuss employee matters/policies. Trustee Harvey left the meeting at this time. At 9:20 pm, it was upon motion of Trustee Guido, seconded by Mayor Flint, to close the Executive Session. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Mayor, unanimously carried, RESOLVED to amend the budget and make payment on bills as follows: General Fund Ch #’s 11229 - 11270 $13,971.23 Water Fund " 5,477.48 Total Fund $19,448.71 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1843 - 1844 $121.98 $2,039.59 Budget Amendment From To To Unemployment Insurance Savings $1,035.60 A9050.8 A2770 ADJOURNMENT The meeting adjourned upon motion of Trustee Guido, seconded by Mayor Flint at 9:30 pm. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer June 1, 2015