MINUTES
September 19, 2016
The meeting was opened by Mayor Kevin
J. Flint at 7:06 PM. In attendance were
Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr.,
Clerk-Treasurer Amy Herr and Interim DPW Superintendent David Hajczewski. Dennis Laughlin, Village Attorney arrived
later.
MINUTES
The first item on the
agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded
by Trustee Harvey, unanimously carried, to accept the minutes as written.
TREASURER’S REPORT
|
Checking Account
|
|
09/01/16 Balance
|
|
General
|
|
$228,866.88
|
|
Water
|
|
$49,111.97
|
|
Total Fund
|
|
$277,978.85
|
|
Trust & Agency
|
|
$862.24
|
|
Savings Accounts
|
|
09/01/16 Balance
|
|
Water System Repair
Reserve
|
|
$
2,896.75
|
|
Cemetery Capital Reserve
|
|
10,828.48
|
|
Unemployment Insurance
Reserve
|
|
2,638.77
|
|
Water Debt Service
Reserve
|
|
20,910.24
|
|
Parks & Recreation
Reserve
|
|
3,570.66
|
|
Sidewalk Repair &
Replacement Res
|
|
238.53
|
|
James Wait Basketball
Court Fund
|
|
0.22
|
|
|
Water
|
Taxes
|
|
Taxes Unpaid 8/1/16
Water Unpaid 8/1/16
|
$16,680.40
|
$22,941.83
|
|
Adjusted
|
|
|
|
Paid in August
|
$7,038.94
|
$4,116.96
|
|
Unpaid 9/1/16
|
$9,641.46
|
$18,824.87
|
|
|
|
|
It was upon motion of Trustee
Harvey, seconded by Trustee Guido,
unanimously carried,
RESOLVED, to accept
the report as given.
ART WORKS GRANT
Information has been received from Jane Sapinsky to start
completing the application for the Dormitory Authority Grant. There are some questions that may require assistance
from Dennis Laughlin to complete.
WATER BILLS
Dan McCamley from Art Works has questioned why they are
being billed for water usage during the time that they are closed and the
American Legion is still having meetings.
It was discussed and decided that since they knew that the American
Legion was in the building when they started renting the building that they
will be billed for any months that the water is turned on in the building. Art Works needs to notify the Village when
the building is closed for the winter and again when it is reopened in the
spring to allow for accurate water billing to be done.
DPW
SIDEWALKS
The sidewalk railing on Church Street
is becoming unstable. Dave Hajczewski
will check on it and get prices to fix the railing.
ALDEN
FIELD BENCHES
The benches and mileage markers for
Alden Field are now installed.
STREETS
Discussion regarding chip sealing of
the roads that were paved was held.
There is approximately $3700.00 remaining in the budget line for street
repairs. Mayor Flint to check on the
cost to do the chip sealing now for all of the roads that were paved or the
cost to do part of the project so that it does not exceed the amount remaining
in the budget.
TREES
There is a tree on Hamilton Street
that the homeowner has inquired about the Village taking down as some branches
are dead. There is a question as to whether
the tree is the responsibility of the Village or the resident due to the
location of the tree. The DPW will
measure the distance to the tree to determine if it is in the right of way or
not.
There is a tree on Elm Street that is
wrapped around wires and near the road.
Dave Hajczewski to check with National Grid to see about having it
removed as it is in the wires.
CONCESSION
STAND WINTERIZING
The DPW staff will be responsible for
winterizing the concession stand on Alden Field this fall.
NEW
TRUCK
The new Dump Truck has been received
from Smith Cooperstown. Dave Hajczewski
to check on the price for seat covers for the truck to help protect the seats.
GAS
RECEIPTS
Trustee Guido asked Dave Hajczewski if
they get receipts from Mirabito’s when they get gas and does it identify the
vehicle on the receipt. Dave Hajczweksi
stated that they do get the receipt and it has the mileage of the vehicle on
it. Trustee Guido asked that these
receipts be attached to the bill from Mirabito to be able to more accurately
track the usage for the vehicles or pieces of equipment the gas is being
purchased for.
WATER DEPARTMENT
FRASCA
WATER UPDATE
A new meter is needed to be installed
at the Frasca residence. Dave Hajczewski
has contacted Ferguson water company and been advised that it will be 4-6 weeks
before one is available. The new meter
will cost $150.00 per meter and the pad for reading the meter. The cost for the remote meter reader is
$750.00. This does not have to be
purchased at this time as the meter can be read manually.
The Frasca’s have decided that they do
not want to have their previous meter sent out for testing, therefore their
previous bill will remain the same as billed.
Once the new meter is installed it will be read in a month to determine
an average usage for this current billing period (July 2016 – December 2016).
Motion was made by Trustee Guido,
seconded by Trustee Harvey, unanimously carried,
RESOLVED to purchase 4 new meters from
Ferguson Water Company.
WATER
OUTSIDE VILLAGE LIMITS
Discussion held regarding where the
responsibility for water lines will end for the Village and begin for residents
or businesses that are not within the boundaries of the Village of Cherry
Valley. Motion was made by Trustee
Harvey, seconded by Trustee Guido, unanimously carried
RESOLVED to hold a public hearing on
Monday, October 17, 2016 at 7 PM on a resolution to amend the Village of Cherry
Valley Water Rules and Regulations that the homeowner or business owner will be
responsible for the water line from the last tap or corporation, residential or
commercial, within the Village limits.
OFFICE AUTOMATION
Amy Herr provided information that has been received
regarding computerizing the water billing for the Village Office. It was decided that the Village will not be
purchasing municipal software for accounting or water billing at this
time. Trustee Guido requested that Amy Herr
contact Chris Barone about the possibility of the use of Quickbooks software
for both water billing and accounting for the village.
FALL NOTICES
Leaf Pickup – The Village of Cherry Valley Department of
Public Works will begin picking up leaves near the beginning of October until
mid- November throughout the village.
Leaves must be raked to the curb, not in the ditch and with no other
brush included. Leaves may be bagged if
the homeowner wishes to bag them. Other
brush, garden and lawn debris will be picked up separately.
No All Night Parking – Parking is prohibited on all streets
within the Village of Cherry Valley from October 1st through May 1st,
between the hours of 2:00 AM to 7:00 AM.
Parking in the village lots is available during the evening hours,
though not for winter storage.
Hydrant flushing – Hydrants will be flushed on October 12th
and 13th. Water may be
discolored and pressure disrupted during this time.
Halloween Celebrations – Trick or Treating will be held on
Saturday, October 31st in the Village of Cherry Valley between the
hours of 5:30 PM – 7:30 PM.
Unpaid Taxes – All village taxes remaining unpaid after
November 1st will be sent to Otsego County for Collection. Any tax payment received without interest
will be returned to the property owner.
DEFERRED COMPENSATION
Information has been received from Gene Nescot, Senior
Account Executive with the New York State Deferred Compensation Plan which
administers the Deferred Compensation program for the Village of Cherry Valley. The information packets that he had provided
were shared with the board and have been shared with the Village employees.
CEMETERY
Discussion was held regarding the need to consider a
location for expansion of the Cherry Valley Cemetery as there are not a lot of
lots available to sell at this time.
The front columns of the cemetery need to be pointed up
before winter. This work to be done by
the DPW.
SOLAR ENERGY
Trustee Guido is going to be in touch with Solar City to
inquire about installation of solar panels to assist with the cost of
electricity for the Village.
TREASURER’S BOOKS
Board members audited the Clerk-Treasurer’s books and the
annual report as the report has been completed.
AUDIT OF CLAIMS
After review by the
board, it was upon motion of Trustee Harvey, seconded by Trustee Guido,
unanimously carried,
RESOLVED to amend the
budget and make payment on bills as follows:
|
General Fund
|
Ch #’s 12023 - 12074
|
$59,820.43
|
|
Water Fund
|
"
|
5,361.20
|
|
Total Fund
|
|
$65,181.63
|
|
Trust and Agency Fund
|
Ch #’s 1883
& auto deductions- Social Security, Medicare,
Federal, Retirement
|
$883.52
$2515.19
$3348.17
|
Budget Amendments
From To To
Truck Bond-NBT Bank A5197.2 $29,114.00 A5720 $29,114.00
ADJOURNMENT
The meeting adjourned at 8:36 PM upon motion of Trustee Guido,
seconded by Trustee Harvey.
Respectfully Submitted,
Amy S. Herr
Clerk-Treasurer
September 22, 2016
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