MINUTES

February 19, 2018

Meeting opened at 7:01 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Conway M. Bishop, Trustee Edward Harvey and Amy Herr, Clerk-Treasurer.

The first item on the agenda was approval of the January minutes as members received in written form.  It was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account		2/01/18 Balance
General		$152,326.65
Water		$59,587.00
Total Fund		$211,913.65
Trust & Agency		$408.80
Savings Accounts		2/01/18 Balance
Water System Repair Reserve		$2,897.59
Cemetery Capital Reserve		$10,831.53
Unemployment Insurance Reserve		$2,639.45
Water Debt Service Reserve		$20,916.20
Parks & Recreation Reserve		$3,571.67
Sidewalk Repair & Replacement Res		$238.59
James Wait Basketball Court Fund		$0.86
	Water	Taxes
Taxes Water Unpaid 1/1/18	$0.00
Billed in January	$56,590.87
Paid in January	$36,587.72
Unpaid 2/1/18	$20,003.15

It was upon motion of Trustee Bishop, seconded by Trustee Harvey,

unanimously carried,

RESOLVED, to accept the report as given.

PSYCHIC FAIR

Sue Miller presented some posters for the Psychic Fair that will be held in the Community Center on Saturday, April 14, 2018.  Signs to be put up in the village around the middle of March.

Sue Miller also presented information on a cemetery mapping project that she is working on to map all of the cemeteries in the Town of Cherry Valley.  They are doing some of the work with a drone that is photographing the cemeteries to do the mapping.

DPW  

          Dave Hajczewski had left a copy of the DPW report of activities for review by the Board.

ELECTION

          It was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried

          RESOLVED that there will be not be a village registration day in the Village of Cherry Valley for the upcoming Village Election.

          It was upon motion of Trustee Bishop, seconded by Trustee Harvey, unanimously carried

          RESOLVED that the candidates for offices to be voted on at the Village Election to be held on March 20, 2018 are as follows:

          Office of Trustee – Edward Harvey, Republican

BUDGET

          Tentative budget was given to the Board for review.  Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried

          RESOLVED to hold a budget workshop on February 28, 2018 at 6:30 PM in the Village Office.

GARBAGE REMOVAL BIDS

          It was on motion of Trustee Bishop, seconded by Trustee Harvey, unanimously carried

          RESOLVED to advertise for bids for Refuse and Recyclable removal in the Village of Cherry Valley with bids to be opened at 7 PM on Monday, March 19, 2018.  The Village reserves the right to reject any and all bids.

BENCHMARKING

            Resolution adopting Energy Benchmarking Policy Requirements for Certain Municipal Buildings in the Village of Cherry Valley

On the 19^th day of February, 2018 it was upon motion of Trustee Bishop, seconded by Trustee Harvey, unanimously carried, RESOLVED that

WHEREAS, buildings are the single largest user of energy in the State of New York, and the poorest performing buildings typically use several times the energy of the highest performing buildings, for the exact same building use; and

WHEREAS, this Local Policy will use Building Energy Benchmarking to promote the public health, safety, and welfare by making available good, actionable information on municipal building energy use to help identify opportunities to cut costs and reduce pollution in the Village of Cherry Valley; and 

WHEREAS, collecting, reporting, and sharing Building Energy Benchmarking data on a regular basis allows municipal officials and the public to understand the energy performance of municipal buildings relative to similar buildings nationwide; and

WHEREAS, equipped with this information, the Village of Cherry Valley will be able to make smarter, more cost-effective operational and capital investment decisions, reward efficiency, and drive widespread, continuous improvement.

WHEREAS, the following definitions will apply:

(1) “Benchmarking Information” shall mean information generated by Portfolio Manager, as herein defined including descriptive information about the physical building and its operational characteristics.

(2) “Building Energy Benchmarking” shall mean the process of measuring a building’s Energy use, tracking that use over time, and comparing performance to similar buildings.

(3) “Board of Trustees” shall mean the Mayor and Trustees.

 (4) “Covered Municipal Building” shall mean a building or facility that is owned or occupied by the Village of Cherry Valley that is 1,000 square feet or larger in size. 

(5) “Department” shall mean the Department of Public Works.

(6) “Energy” shall mean electricity, natural gas, steam, hot or chilled water, fuel oil, or other product for use in a building, or renewable on-site electricity generation, for purposes of providing heating, cooling, lighting, water heating, or for powering or fueling other end-uses in the building and related facilities, as reflected in Utility bills or other documentation of actual Energy use.

(7) “Energy Performance Score” shall mean the numeric rating generated by Portfolio Manager that compares the Energy usage of the building to that of similar buildings.

(8) “Energy Use Intensity (EUI)” shall mean the kBTUs (1,000 British Thermal Units) used per square foot of gross floor area.

(9) “Gross Floor Area” shall mean the total number of enclosed square feet measured between the exterior surfaces of the fixed walls within any structure used or intended for supporting or sheltering any use or occupancy.

 (11) “Portfolio Manager” shall mean ENERGY STAR Portfolio Manager, the internet-based tool developed and maintained by the United States Environmental Protection Agency to track and assess the relative Energy performance of buildings nationwide, or successor.

(12) “Utility” shall mean an entity that distributes and sells Energy to Covered Municipal Buildings.

(13) “Weather Normalized Site EUI” shall mean the amount of Energy that would have been used by a property under 30-year average temperatures, accounting for the difference between average temperatures and yearly fluctuations; and

WHEREAS, this Local Policy is applicable to all Covered Municipal Buildings as defined in item 4 above of this Local Policy; and

WHEREAS, the Board of Trustees may exempt a particular Covered Municipal Building from the benchmarking requirement if the Board of Trustees determines that it has characteristics that make benchmarking impractical; and   

WHEREAS, no later than December 31, 2018, and no later than May 1 every year thereafter, the Board of Trustees or their designee shall enter into Portfolio Manager the total Energy consumed by each Covered Municipal Building, along with all other descriptive information required by Portfolio Manager for the previous calendar year; and

WHEREAS, for new Covered Municipal Buildings that have not accumulated 12 months of Energy use data by the first applicable date following occupancy for inputting Energy use into Portfolio Manager, the Board of Trustees or their designee shall begin inputting data in the following year; and

 WHEREAS, the Department shall make available to the public on the internet Benchmarking Information for the previous calendar year:

(a) no later than December 31, 2018 and by September 1 of each year thereafter for Covered Municipal Buildings; and

WHEREAS, the Department shall make available to the public on the internet and update at least annually, the following Benchmarking Information:

(a) Summary statistics on Energy consumption for Covered Municipal Buildings derived from aggregation of Benchmarking Information; and

(b) For each Covered Municipal Building individually:

(i) The status of compliance with the requirements of this Local Policy; and

(ii) The building address, primary use type, and gross floor area; and

(iii) Annual summary statistics, including site EUI, Weather Normalized Source EUI, annual GHG emissions, and an Energy Performance Score where available; and

(iv) A comparison of the annual summary statistics (as required by this Local Policy) across calendar years for all years since annual reporting under this Local Policy has been required for said building; and

 WHEREAS, the Department shall maintain records as necessary for carrying out the purposes of this Local Policy, including but not limited to Energy bills and other documents received from Utilities. Such records shall be preserved by the Department for a period of three (3) years; and

WHEREAS, the Board of Trustees or their designee shall be the Administrator of this Local Policy; and

WHEREAS, the Administrator of this Local Policy may promulgate procedures necessary for the administration of the requirements of this Local Policy; and

THEREFORE BE IT RESOLVED THAT within thirty days after each anniversary date of the effective date of this Local Policy, the Administrator of the Benchmarking Policy shall submit a report to the Board of Trustees including but not limited to summary statistics on Energy consumption for Covered Municipal Buildings derived from aggregation of Benchmarking Information, a list of all Covered Municipal Buildings identifying each Covered Municipal Building that the Board of Trustees determined to be exempt from the benchmarking requirement and the reason for the exemption, and the status of compliance with the requirements of this Local Policy; and

BE IT ALSO RESOLVED THAT this Local Policy shall be effective immediately upon adoption by the Board of Trustees, and a copy of this resolution shall be provided to the Department of Public Works.

OTHER BUSINESS

          Mayor Guido presented information on sale of water to outside users and responsibility for pipes and mains.  Copies of this information to be sent to Attorney Laughlin for review.  Trustee Harvey would like to look into adding rules to the water policies to enforce the responsibility of homeowners on the water pipes to their homes and on outside users.

          Mayor Guido has completed the grant survey information for the Laberge Group.

          Mayor Guido requested a letter be sent to Building Inspector Jeff Stiles regarding some properties in the Village that may be unsafe and need to have work done on them.   

          A congratulatory letter has been received from Dan Sullivan, NYSERDA on accomplishing the first action item toward becoming a Clean Community by installing LED lighting.

          Clerk-Treasurer Herr read a letter from Otsego 2000 about nominations for Historic Preservation awards. 

          Clerk-Treasurer Herr gave information that on a September 14^th Bike Marathon that will be going through the village as they make their way from Cooperstown to New York City.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Bishop, seconded by Trustee Harvey, unanimously carried,

RESOLVED to make payment on bills and budget modifications as follows:

General Fund	Ch. #’s 12826-12872	$18,258.81
Water Fund	"	$5,695.98
Total Fund		$23,954.79
Trust and Agency Fund	Ch # 1906 & auto deductions	$2002.64

BUDGET MODIFICATIONS:

To                                                        From                                                   

FX9720.6              $1000.00               FX1990                 $1000.00

ADJOURNMENT

          The meeting adjourned at 7:50 PM upon motion of Trustee Bishop, seconded by Trustee Harvey.

Respectfully Submitted,

Amy S. Herr, Clerk-Treasurer

February 20, 2018