Agenda - Budget Hearing and Organizational Meeting 4/7/2026 @ 6:30PM

 Village of Cherry Valley

2026-2027 Village Year - Budget Hearing & Organizational Meeting AGENDA:  Tuesday April 7, 2026

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1. Open Meeting @ ___ : ___  p.m. with the pledge to the flag.

2. Proposed Appointments, Wages, Contracts

Title and Name	Elected/Appointed To	Wages	Frequency
Mayor Jeffrey S. Stiles	3/31/2029	$ 1,925.00	annually
Deputy Mayor	3/31/2027	$ 100.00	annually
Trustee Ian M. Feulner	3/31/2030	$ 1,650.00	annually
Trustee Kevin D. Brigham	3/31/2029	$ 1,650.00	annually
Clerk-Treasurer Melissa F. Gregory	—	$ 21.00	hourly w/benefits; no health insurance
Registrar of Vital Statistics Melissa F. Gregory	3/31/2029	$ 250.00	annually
Deputy Clerk-Treasurer Eve N. Bouboulis	—	$ 20.00	hourly
Deputy Registrar of Vital Statistics Eve N. Bouboulis	3/31/2029	$ 50.00	annually
DPW Superintendent Wayne B. Valentine	—	$ 62,400.00	annually w/benefits; no health insurance
Maintenance Worker Stacy L. Van Buren	—	$ 46,800.00	annually w/benefits; no health insurance
Village Attorney Jill A. Poulson, Esq.	3/31/2027	$ 5,000.00	contracted annually
Village Historian Susan Miller	3/31/2027	$ 200.00	annually
Village Public Health Officer (shared w/Town of Cherry Valley) Elletta Horth, FNP	—	—	—
Property Maintenance AA Property Care Aaron Van Buren		$ 18,200.00	contracted monthly (May - November)
Refuse and Recycling Removal Casella Waste Management of NY, Inc.	5/31/2027	$ 90,999.00	contracted monthly

***MOTION TO APPROVE APPOINTMENTS AND WAGES AS LISTED 

3. Policies and Procedures

1. Maintain the following:

1. Bank: NBT Bank of Norwich, NY - Cherry Valley, NY Branch

2. Newspaper: The Daily Star, Oneonta, NY

3. Board Meeting Dates: 3rd Tuesday of each month; 6:30 PM

4. Authorization for Clerk-Treasurer to pay certain bills prior to Board Meetings: (utilities; gasoline; refuse removal contract; property maintenance contract; room rent; insurances; postage; water bonds/interest on water bonds; Elan Financial Services - NBT Credit Card; small items to run office and equipment as needed)

5. classes/work-related meetings to be reviewed as requested at regular meeting of the Board 

6. Work-related travel mileage; reimbursed at the current IRS rate

7. Meals (if not included with class/conference): $45.00/day

8. County sales tax receipts: split of 50:50% between Village General and Water budget funds

9. All employees must be offered NYS Retirement (required for all full-time employees) and Deferred Compensation Plan

2. new/updated policies and procedures to discuss:

1. Comp time vs. overtime

2. Online bill pay/accounts

3. Emergency protocol/preparedness plan (OSC must) - needs to be updated!

4. Absence w/pay policy - clarify which employees fall under which “contract”

5. Guidelines for ALL positions held within the Village

6. Healthcare

7. No burials before May 1

8. Volunteer policy

9. Deposits and investments policy (OSC must)

10. Breach notification (OSC must)

11. FOIL

12. Records management

13. property use management

14. Meeting guidelines/rules

***MOTION TO APPROVE POLICIES AND PROCEDURES AS LISTED/TBD

4. DPW

1. Truck and/or plow

2. lift/lull

3. Sidewalks (money details w/in budget)

4. Smoke and CO2 detectors @ shop

5. computer/printer/internet/better phone @ shop (money details w/in budget)

6. Additional worker (money details w/in budget)

5. Miscellaneous

1. Shade trees

2. Security cameras

1. Can’t access ones at park - can’t easily reach person who installed

2. Need new/better?

3. Add more anywhere else?

3. Old phones and tablet - not working/not able to turn on/won’t take a charge

4. Speed signs at edges of Village

1. Elan City is the business we utilized to set them up but they were only accessible via the tablet, which now is unable to take a charge … look into further?!?

5. Electric Vehicle Chargers

6. Website

7. Email

6. Office

1. removal/archival of records

2. Time to get office organized (paper and electronic)

1. Cemetery files and maps

3. Increase petty cash fund

4. Antivirus software (money details w/in budget) … Webroot vs. other?

5. Separate Village General and Village Water accounts WITHIN NBT?

6. computer(s); printer

7. Water software

8. Accounting software

7. Budget Hearing

motion to OPEN hearing @ ________pm

motion to CLOSE budget hearing @ ________pm

8. Other Business

9. Executive Session (as needed)

10. Adjourn Meeting