May Minutes

May 18, 2009

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin Flint, Clerk-Treasurer Dorothy E. Johnson, Nefertiti and Wesley Campbell and daughter, Victoria, Carolyn Lewis, County Economic Development, Stacey Michael, Lenny DiFranza, Debby Freidman, Jane Sapinsky, Time Horvath, Dorothy Reiberg, and Mike Fuelner.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $42,718.61
Water Fund 6,873.97
Total Fund $49,592.58
Trust & Agency Fund $ 184.48

Fund Savings Account
Water System Repair Reserve $ 1,263.68
Cemetery Capital Reserve 12,727.49
Unemployment Insurance Reserve 6,937.75
Equipment Reserve 2,875.80
Capital Water Debt Service Reserve 44,334.78
Parks & Recreation Reserve 2,910.40
Sidewalk Repair/Replacement 530.91

Unpaid Water
Unpaid 4/1/09 $13,079.16
Paid in April 4,369.32
Unpaid 5/1/09 $ 8,709.84
Paid in May 389.17
Unpaid $ 8,320.67

Unpaid water sent to the county (with interest) was in the amount of $8,558.63, other (refuse removal) $6.36, total sent to county to be added on taxes … $8,564.99.

Two water users who did not pay their bills and who do not have village taxes were sent letters of notification that if their account was not paid by May 31st, the end of the village fiscal year, their service would be shut off.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the report as read.

PLANNING BOARD

Chairman Tim Horvath introduced the current Planning Board and requested the board set up regulations for them – what to incorporate into a planning review document. They will make a list of things they feel should be covered.
The Planning Board has made revisions on the Outdoor Furnace (draft) Law and this will be re-submitted to the Board.

RESTORE NEW YORK

Mr. and Mrs. Campbell, owners of 29 Main Street, attended the meeting upon request of the board. They thanked everyone for the support they have received in applying for the Restore New York grant funds. A discussion was held regarding the concerns of the community as well as how this would benefit all. Per the contract with Restore New York, all work is to be completed by January 2011.

ARTWORKS LEASE OF MUNICIPAL BUILDING

Details of the lease were finalized. After discussion, it was upon motion Trustee Flint, seconded by Trustee Harvey, unanimously carried, to authorize Mayor Stiles to sign said lease contingent upon approval of village attorney Lynn Green.

LAND “PURCHASE” – Adjacent to Quonset

Board members will complete the work on this tonight and submit it to Attorney Green.

NY POWER AUTHORITY – Grant

A letter has been sent to The New York State Historic Preservation Office regarding the proposed work on the village hall, with New York Power Authority grant funds.

DPW

Superintendent Wright gave his equipment update report.
Work orders were reviewed.
Upon request of Wright, the class on bicycle and pedestrian safety course was canceled so he would be available to attend a class of water on that date.
As employee Dave Hajczewski’s water operator certification course is complete (all but the certificate from the state) he will receive his raise effective on June 1st.
A Rose is a Rose has made up the hanging baskets and the owner has suggested that they be watered every day, even when it rains.
Lime green shirts and vests have been purchased for the DPW to wear while working for the village.
Board members reminded the Superintendent to complete/seed the grassy area by the Genesee Street sidewalk.


NEW DUMP TRUCK

After a considerable amount of breakdowns and several discussions, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED to bond money to purchase a new dump truck through NBT Bank, and it was
FURTHER RESOLVED, the Cherry Valley Village Board is accepting bids for a 2010 One Ton 4 Wheel Drive Dump Truck with the following:

White Cab, Black Box
8 Foot Box
5.4 Liter, V-8 Gasoline Engine
Automatic Transmission
Pintle Hitch
Amber Revolving Light
Back Up Alarm
Brake Controller for Trailer

For more information, please contact the Village Superintendent at (607) 264-9384 or the village office at 264-3791.
Bids will be accepted until 7 pm, June 15, 2009 at which time they will be publicly opened. Sealed bids must be clearly marked “ Bid for One Ton Dump Truck” and delivered to the Village Clerk’s Office, 2 Genesee Street, P.O. Box 392, Cherry Valley, New York 13320, Monday through Friday. The Board reserves the right to reject any or all bids.

LEGISLATIVE INITIATIVE

2008-09 – Grants funds have been received in the amount of $10,000.00 for the sidewalk replacement on Genesee Street.

2009-10 – Board members agreed to have the Clerk apply for funding this year for sidewalk replacement in the amount of $10,000.00.

Rebekah Lodge – The Clerk contacted the Department of State and was told that in order to continue with the Rebekah Lodge grant after July 2009, a letter must be sent to ask for an extension.

NYS DOT – Bridge Work

The New York State Department of Transportation has notified the village that they will be replacing the bridge on NYS Route 166 in the Village and Town of Cherry Valley. They are in the design phase currently, with construction scheduled to begin in the spring of 2012.

CEMETERY

Lot sold and deed signed to:

Lillian Bardwell
Two cremation lots
Section B2, Lot 112 e & f.

Driveway

Superintendent Wright had mentioned the driveway in the cemetery should be repaved. It was decided that this work will be done next year.

Fence

The Clerk reported one of the fence posts is lying on its side. Apparently it has rotted and needs to be replaced.

CHIPS

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, Consolidated Highway Improvement Program funds will be used to do road work, culverts and sidewalk replacement on Montgomery Street and the entire length of Maple Lane. Also, Mayor Stiles informed all that work done last year to Maiden Lane and part of Maple Lane will be redone as there was a problem with the oil and the pavement did not hold up. The village will pay half of the stone cost for the sections that are to be redone.

WATER TANK SITE – Vandalism/Fence

Two boys were found throwing stones at the light and sign at the tank site. When Mayor Stiles went to investigate he found the fence was down (apparently from the winter snow drifts). He asked Superintendent Wright to make sure the fence is repaired and a gate at the entrance is installed.

ANNUAL WATER REPORT

The annual (2008) water report has been completed and sent to the proper agencies as well as to residents in the newsletter and postings in the village.

SIGNS

Trustee Flint has completed a sign, Town Clerk, Town Assessor, and Village Clerk which has been placed on the outside of the building.
Superintendent Wright purchased Wall Street signs.

NEW TREES

The new trees in the boxes on Main Street will be watered by the Chamber. The Village helped with the cost of these.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills, amend the budget and transfer appropriations as follows:

General Fund Ch #’s 7749 7787 $15,633.33
Water Fund “ “ 3,556.61
Total Fund $19,189.94
Trust & Agency Fund Ch #’s 1453 - 1459 $ 1,358.21

Transfer of Appropriations
To From
A1010.4 $ 1.59 A1210.4 $ 1.59
A1450.4 23.15 A1450.1 23.15
A1620.4 461.43 A1640.4 461.43
A7111.4 49.91 A7110.4 49.91

Budget Amendment
From To To
NYS Dept. of State Legislative A5410.4 $10,000.00 A2770
Grant – sidewalk replacement







ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 9:38 pm.

Respectfully Submitted,

Dorothy E. Johnson
Clerk-Treasurer
June 2, 2009