February 17, 2014 Minutes

MINUTES

February 17, 2014



The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr. Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, and Interim DPW Superintendent David R. Hajczewski.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Guido, seconded by Trustee Harvey, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 2/1/14 Balance

General $115,498.07

Water 37,033.96

Total Fund 152,532.03

Trust & Agency 658.63



Savings Accounts 2/1/14 Balance

Water System Repair Reserve $ 2,890.02

Cemetery Capital Reserve 11,140.54

Unemployment Insurance Reserve 5,171.03

Water Debt Service Reserve 24,497.17

Parks & Recreation Reserve 8,480.92

Sidewalk Repair & Replacement Reserve 233.39



Unpaid Water Unpaid Taxes

Billed 1/1/14 $59,846.31

Paid in Jan. 38,008.93



Unpaid 2/1/14 21,837.38



After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,

RESOLVED, to accept the report as given.





ANNUAL DRINKING WATER QUALITY REPORT



The Clerk has prepared the annual drinking water quality report, per state health department regulations. It will be available to any resident at the office and included in a spring newsletter.



DPW



Maintenance Worker



Board members hired Conway Bishop as Maintenance Worker for the village at $12.00 per hour, with $1.00 per added per hour after he obtains his water system certification from the New York State Department of Health upon motion of Trustee Harvey, seconded by Trustee Guido effective today (February 17, 2014).



Health Insurance



As the village has in the past offered $1.00 per hour in addition to an employee’s rate of pay should they choose not to participate in the Health Insurance offered by the village, it was unanimously agreed to remain with this and make it an official policy.

It was also agreed that if the employee takes the insurance, a cap of $599.99 will be paid by the village for said insurance, for coverage only on the employee.



Tractor



The Kubota B2400 quit and it was decided at an emergency meeting of the board on January 29, 2014 to obtain prices to purchase a new tractor.

Quotes were requested and received from:

White’s Farm Supply ………. no bid submitted.

Springfield Tractor & Implement – new Yanmar w/trade in … $15,000.00

Sharon Springs Garage - new Kubota w/trade in …………….. $20,500.00

Randall Implement - new Kubota w/trade in ………………… $25,004.00

Board unanimously agreed to purchase the Kubota B2320HSD at a cost of $20,500.00 from Sharon Springs Garage.



ELECTION



Election Inspectors



Inspectors for the March 18th village election were appointed as follows:

Republican – Kathryn Lane & Claudine Haig

Democrat – Santa Morris & Linda Franzese



Notice of Village Election



Please take notice that pursuant to a resolution adopted by the Board of Trustees of the Village of Cherry Valley on the 17th day of February 2014, the particulars of the annual Village Election to be held on the 18th day of March 2014 are as follows:



1. The Village of Cherry Valley constitutes one election district for the purpose of village election and the polling place for such district shall be at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley, New York.



2. The hours during which the polls shall be open for voting shall be 12:00 noon to 9:00 p.m.



3. Registration will be held on Saturday, March 8th, hours 12 noon to 5 pm also at the office of the Village Clerk.



The names of all those who have been duly nominated in accordance with the provisions of the New York State Election Law for the Village Office whose certificate of nomination has been duly filed with the Village Clerk, and that the office for which they have been nominated are as follows:



Office of Trustee – Four-Year Term



Republican: Edward A. Harvey, Lime Kiln Road, Cherry Valley, New York 13320

Democratic: None



CEMETERY



Lot Bought Back from Aida Brockway, One grave lot, section D, Lot 33 h.



REFUSE REMOVAL CONTRACT



As the current refuse/recyclable removal contract will end on May 31, 2014, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,

Sealed bids will be received by the Village of Cherry Valley for removal of garbage, solid waste, and recyclables for a one year, commencing on June 1, 2014 and ending May 31, 2015.



BIDDING

Pursuant to General Municipal Law, sealed bids will be received by the Clerk of said Village for the removal of garbage, solid waste, and recyclables for a one year period commencing on June 1, 2014.



The summary of the specifications for the Village are to provide door-to-door (curbside) pickup at least once a week for regular garbage; at least once a month for recyclables and larger items – on a specified day. Larger items (furniture, appliances, metal, tires, etc.) will require a permit, purchased from the Clerk, money to be paid to the contractor at the end of each month.

For the full Specifications please contact:



Village Clerk

PO Box 392

2 Genesee Street

Cherry Valley, NY 13320

Phone: (607) 264-3791



Between the hours of 9:00 a.m. and 1:00 p.m., Monday through Friday.



All bids must be clearly marked “Refuse Removal Bid” and must be delivered to the Clerk at the above office no later than 7:00 p.m., March 17, 2014, at which time they will publicly opened and read.

The Village Board reserves the right to reject any or all bids.





COMPLAINT



Traffic on Main Street



Trustee Harvey reported complaints of the high speed of traffic on Main Street. Help from the police agencies will be requested.





AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried,

RESOLVED to make payment on bills and transfer of appropriations as follows:



General Fund Ch #’s10559 - 10573 $7,450.53

Water Fund " 2,846.60

Total Fund $10,297.13



Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1801 $1,565.03



Transfer of Appropriations



To From

A1010.4 $ 3.62 A1990.4 $ 3.62

A1210.4 3.63 A1990.4 3.63

A9040.8 390.35 A1990.4 390.35







ADJOURNMENT



The meeting adjourned upon motion of Trustee Guido, seconded by Trustee Harvey at 8:20 pm.



Respectfully Submitted,





Dorothy E. Johnson

Clerk-Treasurer

February 25, 2014