March 2014 Minutes

MINUTES

March 17, 2014



The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr. Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, and Interim DPW Superintendent David R. Hajczewski, Mrs. Susan Miller, and garbage contractors Scott Moxham, On Time Waste, Randy & Tammy Weaver, Weaver Sanitation and Carrie from Casella Waste.



Garbage Removal Contract Bid Opening



The bid envelopes from Casella, On Time Waste, and Weaver Sanitation were opened at 07:00 pm.

A summary of the each bid was read:

Casella Waste … $49,900.00…weekly pickup on Fridays, recyclables picked up monthly.

On Time Waste …. $50,304.00… weekly pickup on Thursdays, recyclables picked up weekly.

Weaver Sanitation …. 49,500.00.



The Village Board, on motion of Trustee Harvey and seconded by Trustee Guido tabled the discussion of the bids to be addressed later in the monthly meeting of the Village of Cherry Valley Board.



MINUTES



The next item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Guido, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 3/1/14 Balance

General $102,611.39

Water 36,527.64

Total Fund 139,139.03

Trust & Agency 869.38



Savings Accounts 3/1/14 Balance

Water System Repair Reserve $ 2,890.09

Cemetery Capital Reserve 11,140.80

Unemployment Insurance Reserve 5,171.15

Water Debt Service Reserve 24,497.73

Parks & Recreation Reserve 8,481.12

Sidewalk Repair & Replacement Reserve 233.39



Unpaid Water Unpaid Taxes

Unpaid 2/1/14 21,837.38

Paid in Feb. 4,709.46



Unpaid 3/1/14 17,127.92





After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,

RESOLVED, to accept the report as given.



GIRL SCOUT CERTIFICATES



Mayor Flint signed certificates for the following area girl scouts:

Gold Award – Sarah Mancuso

Bronze Awards – Cierra Reynolds, Hope Lowry, and Cynthia Viscosi.



ANNUAL WATER WITHDRAWAL REPORT



The annual water withdrawal report as submitted to the New York State Department of Environmental Conservation was prepared by Interim DPW Superintendent Dave Hajczewski.



DPW



COMPLAINTS



Two people asked to have their ditches cleaned due to the icy buildup which is causing the water to backup onto their lawns/sidewalk. The DPW will check on these ditches (Laymon, 31 Genesee Street & Ashford, 35 Church Street) to be cleared of debris.



WATER COURSE



A water certification course will be held at Morrisville college in April, which employee Conway Bishop will attend.



STREET REPAIR



A discussion was held regarding the disrepair of our village streets, how drainage is needed to help keep the water from continually damaging them, what are the best options for repair and financing for repair. The matter will be discussed at a better time (after the frost has gone out of the ground) when they can be better inspected.



NATIONAL GRID



A discussion was held regarding the increasing cost of electric through National Grid. Mr. Hajczewski suggested we speak with National Grid regarding their lack of upkeep on the street lights. Trustee Guido may contact someone from the company.



NYS DEPARTMENT OF TRANSPORTATION



Trustee Guido has written a letter to the New York State Department of Transportation asking for repair by them to the state owned streets and crosswalks in our village. There are potholes that are getting increasingly larger, broken curbs, as well as painting that is needed.



CEMETERY MAINTENANCE



A discussion was held regarding the upkeep of the cemetery, possibly contracting out for the job. No decisions were made at this time.



ANNUAL ORGANIZATIONAL MEETING

BUDGET HEARING



It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,

The public hearing on proposed budgets of the Village of Cherry Valley will be held on April 7, 2014, beginning at 7:00 p.m. at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley, New York. Anyone interested in viewing the proposed budget may do so at the above address during the hours of 9 am to 1 pm, Monday through Friday.



Proposed Budgets are as follows:

General Fund Water Fund

Appropriations $259,945.00 Appropriations $114,870.00

Revenues (inc. reserves) 82,456.00 Revenue 114,870.00

To be raised by taxes $177,489.00 -0-



Rate: $5.7099 per thousand Rate: $8.00 per thousand gallons

10 cent increase per thousand 25 cent increase per thousand gallons



Proposed salaries of Board Members:

Mayor $1,750.00 annual

Trustees $1,500.00 each annual

No Changes



And it was FURTHER RESOLVED, as the annual meeting of the board is to be held on the first Monday of April, the annual meeting will be held on Monday, April 7, 2014 following the budget hearing.



REFUSE REMOVAL CONTRACT



Further discussion was held about the Refuse Removal Contract and the three bids that were received. Exercising the right to reject any bid, the Village Board rejected the bid from Weaver Sanitation for being incomplete. The Village Board found that in comparing the two remaining bids, which they were similar except one expressed monthly recyclable pickup and one was weekly recyclable pickup. The Village Board recalled and discussed the complaints received by the Village Clerk the one year that recyclables were picked up once monthly. The Village Board then rejected the bid submitted by Casella.

It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,

RESOLVED, to accept the bid of Scott Moxham, On Time Waste, and to grant On Time Waste the contract for Refuse Removal commencing 1 June 2014 for a term of one year.















AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried,

RESOLVED to make payment on bills as follows:



General Fund Ch #’s10598 - 10634 $33,076.35

Water Fund " 3,891.11

Total Fund $36,967.56



Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1802 - 1806 $2,197.50









ADJOURNMENT



The meeting adjourned upon motion of Trustee Harvey, seconded by Trustee Guido at 8:45 pm.



Respectfully Submitted,





Dorothy E. Johnson

Clerk-Treasurer

March 24, 2014