February 2015 Minutes

MINUTES February 16, 2015 The meeting was opened by Mayor Kevin J. Flint at 7:00 p.m. In attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, and Interim DPW Superintendent David R. Hajczewski. MINUTES The first item on the agenda was a discussion of the minutes, as sent to all board members in written form. A discussion was held and board members agreed that under the section of Cemetery Lot Prices it should read, that the Clerk disagreed with the Trustee, not the Trustee disagreed with the Clerk. On another subject, Mayor Flint said he wants to make sure notes and/or opinions are not put into the minutes. It was upon motion of Trustee Harvey, seconded by Trustee Guido, and unanimously carried, RESOLVED, to dispense with the reading of the minutes, to amend and accept as written above written. TREASURER’S REPORT Checking Account 02/1/15 Balance General $119,324.81 Water 47,319.80 Total Fund $166,644.61 Trust & Agency $2,774.77 Savings Accounts 2/1/15 Balance Water System Repair Reserve $ 2,895.81 Cemetery Capital Reserve 10,825.08 Unemployment Insurance Reserve 5,173.48 Water Debt Service Reserve 22,503.53 Parks & Recreation Reserve 4,937.10 Sidewalk Repair & Replacement Res 238.47 James Wait Basketball Court Fund $5,800.80 Water Taxes Unpaid Taxes Water Billed 1/1/15 $60,844.06 Adjusted -317.40 Paid in January 33,778.37 Billed in Unpaid 2/1/15 26,748.29 After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED, to accept the report as given. SIDEWALK CLEARING/SNOW REMOVAL Trustee Guido thanked the DPW for clearing the sidewalk that leads to their home. Mayor Flint has met with Mr. George in regards to his pushing snow across the road and into this sidewalk. Mayor Flint and Trustee Harvey complimented the DPW on the very good job they are doing with the snow removal on sidewalks and snow banks. MONTGOMERY STREET PROJECT No specifications have been drawn up yet. GARBAGE CONTRACT Attorney Laughlin made up an official bid form to be used with the garbage removal bid. As the contract expires at the end of May, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED to advertise for bids as follows: BIDDING Pursuant to General Municipal Law, sealed bids will be received by the Clerk of said Village for the removal of garbage, solid waste, and recyclables for a one year period commencing on June 1, 2015 and ending on May 31, 2016. The summary of the specifications for the Village are to provide door-to-door (curbside) pickup at least once a week for regular garbage; at least once a week for recyclables and larger items – on a specified day. Larger items (furniture, appliances, metal, tires, etc.) will require a permit, purchased from the Clerk, money to be paid to the contractor at the end of each month. For the full specifications and an official bid form please contact: Village Clerk PO Box 392 2 Genesee Street Cherry Valley, NY 13320 Phone: (607) 264-3791 Between the hours of 9:00 a.m. and 1:00 p.m., Monday through Friday. All bids must be only submitted on an official bid form in a sealed envelope and clearly marked “Refuse Removal Bid” and must be delivered to the Clerk at the above office no later than 7:00 p.m., March 16, 2015, at which time they will publicly opened and read. The Village Board reserves the right to reject any or all bids. UTILITY COST COMPARISON The Board reviewed the cost of utilities for a 2 ½ year period. Costs have decreased slightly. ANNUAL WATER QUALITY REPORT The Clerk has completed and submitted the annual water quality report. Anyone interested in viewing the report can contact the office for a copy. The village’s water has exceeded all state drinking water standards. As Gary Thompson has moved out of state, he notified the clerk that he will no longer be the Village Historian. A new person will be sought. BUDGET Some items regarding the 2015-16 budgets were discussed. To be further discussed at the next meeting. WINTER FEST FOR FOOD Mayor Flint notified all that there will be a Winter Fest for Food held at the Tryon Inn on February 28th. Entertainment will be by Phil Zenir’s band, Gravelyard Bluegrass at 6 pm and Mike Feulner at 9 pm. Anyone donating food or money to the Food Pantry will get a 15% discount on their dinner. There will be raffles also with all proceeds donated to the local Food Bank. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried, RESOLVED to make payment on bills, amend budget and transfer appropriations as follows: General Fund Ch #’s 11100 - 11132 $15,403.11 Water Fund " 4,326.95 Total Fund $19,730.06 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1835 - 1835 $1,336.96 $2,895.97 $4,232.93 Transfer of Approriations From To A1990.4 $800.00 A1620.4 $800.00 Amend Budget From To To Unemployment Savings $1,035.60 A9050.8 A2770 ADJOURNMENT The meeting adjourned upon motion of Trustee Harvey, seconded by Trustee Guido at 8:20 pm. Respectfully Submitted, Dorothy E. Johnson, Clerk-Treasurer February 24, 2015