March 2015 Minutes

MINUTES March 16, 2015 The meeting was opened by Mayor Kevin J. Flint at 7:00 p.m. In attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, Interim DPW Superintendent David R. Hajczewski representatives from Weaver Sanitation, Casella Waste Management, On Time Waste and Home Town Hauling & Recycling, Howard Young and Chelsea, Gregory Noonan, Jamey Minich, Dennis Collucio, Kathy Spitzoff, Philip Moore, and Todd Hull. REFUSE REMOVAL BID OPENING The Clerk opened and read the refuse removal bids as follows: Home Town Hauling & Recycling, Worcester …. $47,000.00 annually Casella Waste Management, Oneonta …………… 48,360.00 annually Weaver Sanitation, Fort Plain ……………………. 49,500.00 annually On Time Waste, Sprakers ………………………... 47,490.00 annually MINUTES The next item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 03/01/15 Balance General $108,029.38 Water 50,409.07 Total Fund $158,438.45 Trust & Agency $1,255.68 Savings Accounts 03/01/15 Balance Water System Repair Reserve $ 2,895.85 Cemetery Capital Reserve 10,825.25 Unemployment Insurance Reserve 5,173.56 Water Debt Service Reserve 22,503.88 Parks & Recreation Reserve 4,937.18 Sidewalk Repair & Replacement Res 238.47 James Wait Basketball Court Fund $5,850.80 Water Taxes Unpaid Taxes Unpaid Water 2/1/15 $26,748.29 Adjusted + 160.00 Paid in February 6,445.78 Billed in Unpaid 3/1/15 20,462.51 The Clerk reported that Mrs. Whiteman donated the money ($88) she earned from working two days for the village toward the bleachers for Alden Field. After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED, to accept the report as given. MONTGOMERY STREET PROJECT Tabled to spring. ANNUAL WATER WITHDRAWAL REPORT The Superintendent has completed and submitted the annual water withdrawal report. ANNUAL ORGANIZATIONAL MEETING As the annual meeting of the board is to be held on the first Monday Of April, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, The annual organizational meeting of the Cherry Valley Village Board will be held on Monday, April 4, 2011 at 7:00 p.m. at the office of the Clerk, 2 Genesee Street, Cherry Valley, New York. BUDGET HEARING It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED to hold a hearing on the 2015-16 budgets on April 20, 2015, along with the regular meeting of the board beginning at 7 pm. at the office of the Clerk. Proposed budgets are as follows: General Fund Water Fund Appropriations $302,665.00 $116,370.00 Revenues 78,700.00 112,870.00 Surplus 6,534.00 1,500.00 Carryover 37,031.00 2,000.00 To be raised By taxes $180,400.00 -0- Rate per thousand 5.7823 8.00 .07 increase No increase WATER LINE FREEZUPS A discussion was held regarding the recent water line/main freezing up on Lancaster Street which has affected three homes. Different options were discussed regarding the continuation of supplying water to the homes that are outside of the village. Presently, the village is providing the Noonan’s and Cullocio/Spitzoff residences with tanks of water. Mr. Noonan has contacted his attorney who has contacted Attorney Laughlin. Attorney Laughlin was authorized by the board to obtain new easements and to discuss the matter with Mr. Noonan’s attorney in hopes of coming up with an agreeable solution. No decision has been made to change from the current method of supplying water to the affected homes. Wayde Clapper, Lancaster Street water has frozen up this year. Mayor Flint asked the Superintendent to dig the line up when the weather gets better to see if there is anything more that can be done to stop this from happening as there was speculation as to the water line freezing since the new sidewalk was put in. The Superintendent said a lot of the homes that are freezing up are because they no longer have heat in their cellars and that it starts in the home. People have been asked to keep their water running during the night to avoid frozen pipes. Todd Hull, Kilfoil Street has had the Village DPW at his home three times to unthaw pipes. Mr. Hull was charged $75.00 the third time. He attended the meeting as he feels this charge is unjust. Board members explained the rules to Mr. Hull. The bill remains. The Board thanked Mr. Young for all of his help during the work on the water lines as well as other times he has helped us out. REPLACE CLERK-TREASURER The Clerk has notified the board that she plans to retire after 35 years of service, sometime in 2016, most likely June - July when the end of the year report has been completed. Board members need to review the position and figure out if they want to make any changes to hours, benefits, pay, etc. before the position can be advertised. EMS BANNER The Clerk has applied to the State Department of Transportation to hang a banner across Route 166 advertising Emergency Services week. DPW Dump Truck Superintendent Hajczewski has gotten some rough estimates on new dump trucks. During the next few months, the board may advertise for bids. The Clerk will check into the financing. WEIGHT LIMIT ON STREETS Philip Moore asked if the village could pass a regulation limiting vehicle weight on village streets. Mayor Flint will speak to the Town Supervisor as Mr. Moore specifically complained about one of the town trucks being parked on the side of the road while being fully loaded. EXECUTIVE SESSION As suggested by Attorney Laughlin, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, To go into Executive Session to discuss litigation issues. Executive Session began at 8:40 pm at which time the Superintendent left the meeting. CLOSE EXECUTIVE SESSION It was upon motion of Trustee Guido, seconded by Trustee Harvey to close the Executive Session at 9p.m. GARBAGE CONTRACT Mr. Moxham, of On Time Waste, entered the meeting as the bids were being opened and read aloud and presented the Village Clerk his bid. The Clerk did read his bid, though it was not considered, upon advice of advice of Attorney Laughlin, as it was not timely presented to the Village Clerk. After further discussion it was upon motion of Trustee Guido seconded by Trustee Harvey unanimously carried, RESOLVED to accept the low bid of $47,000.00 from Home Town Hauling and Recycling. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried, RESOLVED to make payment on bills as follows: General Fund Ch #’s 11133 - 11174 $15,187.58 Water Fund " 7,225.77 Total Fund $22,413.35 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1836 - 1839 $2,058.32 1,967.97 $4,026.29 ADJOURNMENT The meeting adjourned upon motion of Trustee Harvey, seconded by Trustee Guido at 9:50 pm. Respectfully Submitted, Dorothy E. Johnson, Corrections made 3/30/15 DEJ Clerk-Treasurer March 25, 2015