MINUTES

January 16, 2017

The Public Hearings that were scheduled for January 16, 2017, advertised in The Daily Star and posted in the Village regarding Local Law #1 of 2017 for Flood Damage Prevention and the Village Literacy Policy were opened at 7:00 PM.  In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Clerk-Treasurer Amy Herr, Dave Hajczewski, Int. DPW Superintendent and Dennis Laughlin, Village Attorney and Barbara Hall, Village Resident.

          Local Law #1 of 2017 for Flood Damage Prevention was reviewed by Dennis Laughlin.  There were no further questions or comments about the law.

          The Literacy Policy was reviewed by Dennis Laughlin.  This will be added to the Village Policies and reviewed annually.  It was suggested that contact be made with Frank Stock to see if he would act as an interpreter if needed as he speaks multiple languages.  He would be hired by the village to provide the service as needed.

          There being no further questions or comments the Public Hearings were closed at 7:15 PM by motion of Trustee Guido and seconded by Trustee Harvey, unanimously approved.

          The regular monthly meeting was opened by Mayor Kevin J. Flint at 7:16 PM.  In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Clerk-Treasurer Amy Herr, Dave Hajczewski, Int. DPW Superintendent and Dennis Laughlin, Village Attorney. Also in attendance were Jeff Stiles, Mathias VanDerwerker and Barbara Hall.

 

MINUTES

The first item on the agenda was approval of the minutes as members received in written form.  It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account		01/01/17 Balance
General		$170,996.78
Water		$20,755.99
Total Fund		$191,752.77
Trust & Agency		$106.94
Savings Accounts		01/01/17 Balance
Water System Repair Reserve		$ 2,896.95
Cemetery Capital Reserve		10,829.20
Unemployment Insurance Reserve		2,638.93
Water Debt Service Reserve		20,911.64
Parks & Recreation Reserve		3,570.90
Sidewalk Repair & Replacement Res		238.55
James Wait Basketball Court Fund		0.86
	Water	Taxes
Taxes Unpaid 12/1/16 Water Unpaid 12/1/16	$7329.00
Billed in December	$160.00
Paid in December	$160.00
Unpaid 12/15/1	$7329.00 Added	Sent to county
	to January bills.	for tax collection

It was upon motion of Trustee Harvey, seconded by Trustee Guido,

unanimously carried,

RESOLVED, to accept the report as given.

LOCAL LAW #1 OF 2017

          It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried

          RESOLVED that Local Law #1 of 2017 for Flood Damage Prevention as authorized by the New York State Constitution, Article IX, Section 2 and Environmental Conservation Law, Article 36 has been passed along with the completion of the Intermunicipal Floodplain Management Agreement with Otsego County establishing the Otsego County Code Enforcement Office to be the Local Administrator for the law.

LIMITED ENGLISH PROFICIENCY PLAN (LEP PLAN)

          It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried

          RESOLVED that the Limited English Proficiency Plan is adopted as a policy of the Village of Cherry Valley and will be evaluated on an annual basis at the annual organization meeting.

OUTDOOR SPORTS

          Jeff Stiles and Mathias VanDerwerker were present at the meeting to discuss the installation of a stage on Alden Field.  The cost of the stage will be covered by the Outdoor Sports group.  The stage will be approximately 24’ by 48’ and will be completed this spring.  The stage will be placed on the field near the current building and will not interfere with the soccer or baseball fields. 

ALDEN FIELD BRIDGE

         

          Discussion was held regarding the replacement of the bridge from the parking lot to Alden Field.  Plans for the bridge have been made and it was in the budget for this year.  This project will be started in the spring.  A temporary pedestrian bridge may need to be erected for use during the replacement project or access is available from Alden Street.  As the bridge is being built over the Cherry Valley Creek a permit will be required from the Department of Environmental Conservation.  Mayor Flint will start the process for this.

DPW

          The Christmas Decorations have been removed.

          When the power went out last week the usage calculator was zeroed out.  This is happening every time the power goes out.

          There was another ice jam last week that partially flooded Alden Field.  The ice jam cleared by itself and the water dissipated by the next day.

          Discussion was held about possible guidelines for what buildings will have their water metered if a decision is made to establish a flat rate for water usage in the Village.  This will be discussed further with the aim of having a resolution prior to the annual meeting in April.

MAINTENANCE WORKER POSITION

          Interviews were held on January 5, 2017 for the Maintenance Worker position.  Cody Duncan was hired for the position and will be starting work on Monday, January 23, 2017.

CONTRACTS WITH HISTORICAL ASSOCIATION AND LIBRARY

          Contracts have been drawn up and reviewed by Dennis Laughlin for payments in the amount of $1000.00 to be made to the Cherry Valley Historical Association to provide free admission to the museum for Village Residents and for the Cherry Valley Memorial Library to library services to the residents of the Village of Cherry Valley, without cost or charge.  Mayor Flint will contact both organizations to execute these contracts.

TERRORISM INSURANCE

          SEFCU Insurance has provided information regarding Terrorism Insurance that would be available to the Village of Cherry Valley at the cost of $186.00.  It was decided by the Board that this insurance coverage will not be purchased at this time.

ELECTION

          It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried

          RESOLVED that there will be not be a village registration day in the Village of Cherry Valley for the upcoming Village Election.

          It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried

          RESOLVED that the particulars of the annual Village Election to be held on March 21, 2017 are as follows:

1.     The village of Cherry Valley constitutes one election district for the purpose of village election and the polling place for such district shall be at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley, New York.

2.    The hours during which the polls shall be open for voting shall be 12:00 noon to 9:00 PM.

3.    The Board of Trustees adopts a provision expanding the residency requirement to act as an election inspector to encompass all of Otsego County as there is not a sufficient number of trained election inspectors available who reside in the Village of Cherry Valley.

4.    Election Inspectors are appointed as follows:

Republican - Kathryn Lane and Marilyn Mollen

          Democrat – Claire Ottman and Norma VanBuren

          Notice has been provided to the Village Clerk that the Democratic Caucus will be held on Tuesday, January 24, 2017 at 7:00 PM at the Village Office.

          Notice has been provided to the Village Clerk that the Republican Caucus will be held on Thursday, January 26, 2017 at 7:00 PM at the Village Office.

2017-2018 BUDGET

          Plans for the 2017-2018 Village Budget are to begin.  Requests for items to be included in the budget included repairs to Alden Field, paving the walking path on Alden Field, completion of the bridge to Alden Field if not done in 2016-2017 fiscal year, street paving and sidewalk replacement utilizing CHIPS and Pave NY monies and possible salary increases.

WATER OUTSIDE VILLAGE LIMITS

          It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried

          RESOLVED that residences or businesses that are outside of the Village limits and receiving Village Water services will be responsible for any repairs to the water lines to their property from the last tap, residential or commercial, within the Village limits.  Repairs to be made in a timely manner as prescribed by the DPW Superintendent or as prescribed by the Mayor or Trustee of the Village in the absence of the DPW Superintendent.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried,

RESOLVED to make payment on bills as follows:

General Fund	Ch. #’s 12203-12243	$23,811.91
Water Fund	"	3,979.13
Total Fund		$27,791.04
Trust and Agency Fund	Ch. #’s 1890 & auto deductions- Social Security, Medicare, Federal, Retirement	$93.00 $3996.16 $4089.16

ADJOURNMENT

          The meeting adjourned at 8:35 PM upon motion of Trustee Guido, seconded by Trustee Harvey.

Respectfully Submitted,

Amy S. Herr

Clerk-Treasurer

January 18, 2017