MINUTES

February 20, 2017

Meeting opened at 7:00 PM by Mayor Flint.  In attendance were Mayor Kevin J. Flint, Trustee Louis A. Guido, Jr., Clerk-Treasurer Amy Herr, Dave Hajczewski, Int. DPW Superintendent and Dennis Laughlin, Village Attorney, Dan Sullivan, NYSERDA, Joann Guido and Alice Hurwitz, Village Residents.  Trustee Edward A. Harvey excused.

 

The first item on the agenda was approval of the minutes as members received in written form.  It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account		01/01/17 Balance
General		$150,448.12
Water		$55,129.17
Total Fund		$205,577.29
Trust & Agency		$314.17
Savings Accounts		01/01/17 Balance
Water System Repair Reserve		$ 2,897.00
Cemetery Capital Reserve		10,829.38
Unemployment Insurance Reserve		2,638.97
Water Debt Service Reserve		20,912.00
Parks & Recreation Reserve		3,570.96
Sidewalk Repair & Replacement Res		238.55
James Wait Basketball Court Fund		0.86
	Water	Taxes
Taxes Unpaid 1/1/17 Water Unpaid 1/1/17	Added to January bills
Billed in January (minus adjustment of $45.41 on a/c #900)	$28,951.35
Paid in January	$37,677.90
Unpaid 2/1/17	$21,243.45

It was upon motion of Trustee Guido, seconded by Mayor Flint,

unanimously carried,

RESOLVED, to accept the report as given.

DAN SULLIVAN, NYSERDA

          Dan Sullivan presented on the Clean Energies Community Program.  The program was launched in September 2016 and is a 3 year program. 
Cherry Valley is in the Mohawk Valley Region which has $1.6 million in grants available for projects in the region.  To become eligible for a grant the community must first ear the Clean Energy Communities designation by completing 4 out of 10 high-impact actions.  It was discussed that the Village would work on the following actions: Benchmarking, clean Energy Upgrades, Solarize and possibly Clean Fleets, which would involve the installation of an Electric Vehicle charging station on Village property.    Once the Village gets certification the Village would have 90 days to put in a grant proposal.  Dan Sullivan will send a model resolution that would have to be passed for the Benchmarking action.

ALICE HURWITZ

          Alice Hurwitz was present to discuss concerns about the remains of the fire at 8 Lancaster Street.  She wanted to know what the Village could do to make the property safe.  She also mentioned that there is a hole in the ground in the back of the property that keeps eroding away.  Dave Hajczewski advised her that he plans on clearing the area around the sidewalk this week and getting rid of the ice that was built up.  At this time it would be the home owner’s responsibility to clean up the debris.  The family will be given some time to get matters settled before anything further would be done.

DPW

          The fire hydrants worked well during the fire.  About 60,000 gallons of water was used.  Dave Hajczweski stated that he was checking the well house throughout the fire and there were no issues with the water in the Village.

          A letter was received from the State Department of Transportation in response to the concerns that were raised regarding the curve in the road on Upper Main Street.  They will be checking into the issues raised and will notify the Village of the results of the review.

FEMA FLOOD HAZARD/NATIONAL FLOOD INSURANCE ACT OF 1968

          The completed Local Law #1 of 2017 was sent to the Department of State for filing and sent to the Department of Environmental Conservation as required by FEMA.

CONTRACTS WITH HISTORICAL ASSOCIATION AND LIBRARY

          Contracts have been signed by Mayor Flint with the Historical Association by James Johnson and the Library by Kathleen Taylor to pay each $1000.00 per year for the services they are providing to Village residents.

ELECTION

          It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried

          RESOLVED that the candidates for offices to be voted on at the annual Village Election to be held on March 21, 2017 are as follows:

1.     Office of Mayor – Louis A. Guido, Republican and Kevin Flint, Independent

2.    Office of Trustee – Barbara J. Hall, Democratic and Conway Bishop, Republican

GARBAGE REMOVAL BIDS

          It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried

          RESOLVED to advertise for bids for Refuse and Recyclable removal in the Village of Cherry Valley with bids to be opened at 7 PM on Monday, March 20, 2017.  The Village reserves the right to reject any and all bids.

HISTORIAN

          A letter was received from Leonard Perry, Historian reporting on the activities that he has been working on this year and a request for the Village to pay for ½ of his Ancestry.com membership.  It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried

          RESOLVED to budget for the Ancestry.com membership in the 2017-2018 budget for the Historian.

BUILDING LEASE

          The CVCFC lease has expired and a new lease has been presented to the Board for leasing of the Village Office space at 2 Genesee Street, Cherry Valley, NY.  Attorney Laughlin expressed concerns about the lease as written and advised against signing the lease until some changes are made in it.  Mayor Flint is to contact Richard Saba, President of the CVCFC to discuss the needed changes in the lease for the Village to sign it.

FLOWER BASKETS

          Verbal quotes were solicited for the Flower Baskets for the Village for this summer.  The following were contacted and the results of the phone calls were as follows:

Melinda’s Gardens, Richfield Springs – 2 calls with messages left.  No return calls.

A Rose Is A Rose, Cherry Valley – Jackie Hull is not interested in doing a verbal quote at this time as her price cannot compete with the nurseries.

Sunnycrest Orchards, Sharon Springs – the cost would be $24.00 per basket and they would be delivered.

Let It Grow, Cherry Valley – No answer.

Sand Flats Orchard, Fonda -  Would need to know the size of the baskets.  He does 14” baskets at $28.00 per basket.  No reply to follow-up phone call.

         

          It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried

          RESOLVED to purchase flower baskets from Sunnycrest Orchards at a cost of $24.00 per basket.

WATER RATES

          A discussion was held regarding possibly changing to a flat water rate from a metered water rate for some of the residences in the Village.  It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried

          RESOLVED that single residences in the Village of Cherry Valley will be charged a flat rate for water, all other connections will continue to be metered, rates to be established in the 2017-2018 budget. 

2017-2018 BUDGET

          It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried

          RESOLVED that a budget workshop is scheduled for Tuesday, March 7 at 2 PM at the Village Office.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried,

RESOLVED to make payment on bills and budget modifications as follows:

General Fund	Ch. #’s 12244-12294	$13,676.64
Water Fund	"	6,179.89
Total Fund		$19,856.53
Trust and Agency Fund	Ch. #’s 1890 & auto deductions- Social Security, Medicare, Federal, Retirement	$340.40 $1,641.95 $1,982.35

Budget Modifications

To                                                        From                                                   

A7510.4      $25.00                             A1990.4      $25.00

F8310.4       $100.00                           F1990.4       $100.00                

ADJOURNMENT

          The meeting adjourned at 9:05 PM upon motion of Trustee Guido, seconded by Mayor Flint.

Respectfully Submitted,

Amy S. Herr

Clerk-Treasurer

February 18, 2017