MINUTES
April 17, 2017
Meeting opened at 7:00
PM by Mayor Guido. In attendance were
Mayor Louis A. Guido, Trustee Edward A. Harvey, Trustee Conway Bishop,
Clerk-Treasurer Amy Herr, Dave Hajczewski, Int. DPW Superintendent and Dennis
Laughlin, Village Attorney. Also in
attendance were Joann Guido and Rich Herron.
The first item on the
agenda was approval of the March minutes and the Organizational Meeting minutes
as members received in written form. It
was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously
carried, to accept the minutes as written.
GEMS
Jeremy Silverman from GEMS (Geo-Environmental Management
Solutions, LLC) gave a presentation on the services that GEMS can provide to
the Village of Cherry Valley. GEMS can
provide grant identification, writing, administration and project development
services to localities. Some of the
types of grant programs that they can assist with are Green Initiative Grant
Programs, Main Street Improvement Grants, Economic Development Grants and Water
Infrastructure Improvement Grants. The
Main Street Improvement Grants would require the local businesses to do a 50%
matching commitment for work that would be done. If GEMS develops a grant that is not accepted,
they will resubmit the grant in the next grant cycle. The cost for their service is $85.00 per hour
to write an individual grant or $2500.00 per month for ongoing services.
MUSEUM
Joann Guido was representing the Cherry Valley Museum in a
request that the Village Maintenance staff be available during the day to check
on problems at the museum and give a recommendation on what needs to be done to
fix the problem. Attorney Laughlin
stated that this would be a liability issue for the Village and that government
employees should not be providing services to non-profit organizations during
their working hours. If this was to be
done for one organization, then it would have to be done for any organization
in the Village that made a request. Due
to this recommendation from Attorney Laughlin, the Village will not be able to
provide this assistance to the Museum.
SCRAP METAL
Richard Herron, Herron’s scrap iron & steel recycling
presented on the possibility of the Village having a Scrap Metal pick up day in
the Village. The pickup would be
curbside on one set day. Mr. Herron
would pay for any advertising and would pick up the metal that residents put
out. He stated that he is insured to run
this type of business.
Attorney Laughlin stated that the Village has a contract
for garbage and recycling and would need to make sure that the individual that
has the contract at the time when the Scrap Metal Day is held has no issues
with this being done. The clerk will
contact the garbage contractor that would be affected about this.
TREASURER’S REPORT
|
Checking Account
|
|
04/01/17 Balance
|
|
General
|
|
$122,400.41
|
|
Water
|
|
$21,470.45
|
|
Total Fund
|
|
$143,870.86
|
|
Trust & Agency
|
|
$106.94
|
|
Savings Accounts
|
|
04/01/17 Balance
|
|
Water System Repair
Reserve
|
|
$
2,897.09
|
|
Cemetery Capital Reserve
|
|
10,829.73
|
|
Unemployment Insurance
Reserve
|
|
2,639.05
|
|
Water Debt Service
Reserve
|
|
20,912.68
|
|
Parks & Recreation
Reserve
|
|
3,571.06
|
|
Sidewalk Repair &
Replacement Res
|
|
238.56
|
|
James Wait Basketball
Court Fund
|
|
0.86
|
|
|
Water
|
Taxes
|
|
Taxes Unpaid 3/1/17
Water Unpaid 3/1/17
|
$13,557.00
|
|
|
Billed in March
|
$98.66
|
|
|
Paid in March
|
$913.06
|
|
|
Unpaid 2/1/17
|
$12,742.60
|
|
It was upon motion of Trustee
Bishop, seconded by Trustee Harvey,
unanimously carried,
RESOLVED, to accept
the report as given.
DPW
DPW Superintendent Hajczewski reported that the cemetery is
now open. Hugh Bresee is again hired as
the Part-time Cemetery Worker. There are
3 trees that National Grid has been notified about to take down. There is another one on Maple Avenue that they
may also have to take down as it is in the wires. The DPW is cleaning the streets and
sidewalks. The fire hydrants will be
flushed on April 27, 2017.
Mayor Guido stated that the Village should begin to
alternate each year between redoing a street and then redoing a sidewalk with
the CHIPS money. This would allow for
the longer streets to be done completely at one time as there will be money
left from the previous year when only sidewalk work was done. The current year street repair plans are to work
on Maple Avenue this summer using CHIPS money.
DPW Superintendent Hajczewski is suggesting that, in the fall, Maiden
Lane and Maple Lane should be Chip Sealed when Maple Avenue is done. Some work also needs to be done on Wall
Street and will be done this summer using Hot Mix.
BENCHMARKING
Discussion was held regarding the Benchmarking
resolution. It was decided that if would
be difficult for the Village to be able to meet the criteria that is required
by NYSERDA to become a Clean Energy Community, therefore the Village will not
be doing Benchmarking at this time.
BUDGET
It was upon motion of Trustee Harvey, seconded by Trustee
Bishop, unanimously carried,
RESOLVED to approve
the 2017-2018 Budget as presented.
WATER
The Annual Water Quality Report has been done. There are no contaminants with detectable
violations. The report will be
distributed with the Spring Newsletter.
TAX REPORTS
The Tax Cap Compliance and Constitutional Tax Limit Reports
have been done and submitted to the State Comptroller’s Office. The Budget will be submitted for the Tax
Limit Report to complete the submission.
CREDIT CARD PAYMENTS FOR
TAXES
Clerk-Treasurer Herr reported on a proposal from The
Satellite.biz to provide the opportunity for Village residents to pay their
Village Taxes by credit card or electronic check. There is no cost to the Village. The resident would pay a 3% service charge or
$2.00 minimum service charge for a credit card and would pay $4.95 for an
electronic check up to the amount of $2500.00.
The Satellite.biz is already set up with ATC which provides the tax
payment accounting software for the Village Tax payments. Attorney Laughlin expressed a concern about
the liability for the Village if an individual contests the credit card charge. The clerk will check on this with The
Satellite.biz representative. To notify
the Village taxpayers of the option to pay their bill by credit card or
electronic check, a note will be put on the bill and a letter will be enclosed
with the bill.
It was upon motion of Trustee Bishop, seconded by Trustee
Harvey, unanimously carried,
RESOVED to complete the application to have The
Satellite.biz provide credit card and electronic check processing for Village
Tax Bill payments.
CEMETERY
Trustee Harvey will check with Raulli’s Iron Works about
the progress on the new fence for the Cemetery.
MAYOR’S REPORT
Mayor Guido reported that he is working with the Chamber of
Commerce on redoing the signs coming into the village.
Mayor Guido reported that he is working with Chrissy
Beauregard on ways to make the Village website more user friendly.
Mayor Guido has received information that the Town of
Roseboom is installing LED lights through National Grid. The cost was around $73.00 per light. He will be getting more information on this
to see about replacing the streetlights in the Village with LED lights.
AUDIT OF CLAIMS
After review by the
board, it was upon motion of Trustee Harvey, seconded by Trustee Bishop,
unanimously carried,
RESOLVED to make payment
on bills and budget modifications as follows:
|
General Fund
|
Ch. #’s 12333-12376
|
$14,726.53
|
|
Water Fund
|
"
|
$37,402.17
|
|
Total Fund
|
|
$52,128.70
|
|
Trust and Agency Fund
|
Ch. #’s 1894
& auto deductions- Social Security, Medicare, Federal,
Retirement
|
$35.00
$2,517.86
$2,552.86
|
Budget Modifications
To From
F8330.4 $100.00 F1990.4 $100.00
ADJOURNMENT
The meeting adjourned at 8:17 PM upon motion of Trustee Bishop,
seconded by Trustee Harvey.
Respectfully Submitted,
Amy S. Herr
Clerk-Treasurer
April 20, 2017
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