MINUTES

October 16, 2017

Meeting opened at 7:05 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Edward Harvey, Trustee Conway M. Bishop, Clerk-Treasurer Amy Herr and Dennis Laughlin, Village Attorney.  Also in attendance prior to the meeting were Dick Guernsey, Todd Hull and Mark Hayes.

Prior to the meeting a discussion was held regarding code enforcement, building setbacks and fence regulations. 

The first item on the agenda was approval of the September minutes as members received in written form.  It was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account		10/01/17 Balance
General		$190,211.43
Water		$42,055.10
Total Fund		$232,266.53
Trust & Agency		$106.95
Savings Accounts		10/01/17 Balance
Water System Repair Reserve		$ 2,897.39
Cemetery Capital Reserve		10,830.81
Unemployment Insurance Reserve		2,639.29
Water Debt Service Reserve		20,914.78
Parks & Recreation Reserve		3,571.43
Sidewalk Repair & Replacement Res		238.58
James Wait Basketball Court Fund		0.86
	Water	Taxes
Taxes Unpaid 9/1/17 Water Unpaid 9/1/17	$8,596.44	$20,240.68
Billed in September	$0.00
Paid in September	$2,119.04	$1,605.45
Unpaid 10/1/17	$6,477.40	$18,635.23

It was upon motion of Trustee Bishop, seconded by Trustee Harvey,

unanimously carried,

RESOLVED, to accept the report as given.

DPW   

          The daily reports of the activities of the DPW produced by Dave Hajczewski, Int. DPW Superintendent were reviewed.  Dave Hajczewski has been in contact with AquaLogics about the generator at the Well House.  He is expecting to hear from them later this week. 

          Discussion about the Christmas decorations was held.  No new decorations will be purchased at this time.

BRIDGE REPLACEMENT

          Mike Swatling is beginning the work on the Alden Field bridge this week.  Dave Hajczewski and Mayor Guido are getting quotes for chain link fencing on the bridge area when Mike Swatling is done with his work.

CEMETERY

          Motion made by Trustee Bishop, seconded by Trustee Harvey, unanimously carried

RESOLVED that the cemetery will be closed as of November 15, 2017.  Burials after that date will require approval of the Interim DPW Superintendent and the Mayor or a Trustee.

          Discussion held regarding cemetery lots.  The Board will not approve selling large groups of lots at a time due to the lack of space in the current cemetery.  Trustee Harvey has been approached by an individual to see if the Village would take over a piece of land next to the cemetery if he purchased it for his own burial space.  Additional property for a cemetery will be needed in the near future.  A letter will be written to the Cannon family to see if they would be willing to enter into a discussion about a piece of their property near the Alden Monument.

          The company that is making the new cemetery fence has been contacted.  They reported that part of the fence is almost complete and should be installed by the end of the month.  The remainder of the fence is still being fabricated.  The pillars in the cemetery have been pointed up by the DPW.

HISTORIAN

          Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried

          RESOLVED to appoint Susan Murray-Miller as Village of Cherry Valley Historian.

CREDIT CARD

          The application for a credit card has been started.  To complete a copy of the Articles of Incorporation is needed.  The Articles of Incorporation should be at the County Clerk’s Office.  When the clerk gets to Cooperstown to the County Office Building they will be picked up and then the application can be completed.

ELECTION

          As Trustee Harvey’s terms will expire on the first Monday of April, 2018, it was upon motion of Trustee Bishop, seconded by Trustee Harvey, unanimously carried

          RESOLVED that the Board of Trustees designated the following office vacant at the end of the official year, March 31, 2018 without primary election:

Trustee – four year term

          The polling place for the Village Election is at the Clerk’s Office, 2 Genesee Street, Cherry Valley, NY and will be held on Tuesday, March 20, 2018, hours 12 noon to 9 PM.

CEMETERY DEEDS

          Cemetery deeds for plots sold to Bertram D. Smith & Nancy Smith and Steven & Amy Stalzer were presented to the Board.  Both deeds were signed by the Mayor and Trustees.

OTHER BUSINESS

          The Department of Environment Conservation has begun work at 8 Lancaster Street to remove an oil tank from the basement.  They contacted Annette Jusino and were told that she does not own the property.  Discussion held about options to have the property taken over by the County or Village.  No further action will be taken at this time.

          Damage was done at Alden Field by five pre-teens.  All of the parents have been contacted and are willing to share in the cost of the repairs and completion of some Community Service.  Letters will be sent to all of the families involved once the repair bill is received by the Village with the final costs for each individual and any further requirements. 

          Mayor Guido has contacted Jeff Stiles about having the committee that is responsible for running the community Center to also be responsible for running the concession stand.  The Village would get 20% of the net profits from the stand.  Jeff Stiles will be following up with the committee about this.

          Mayor Guido has found information in the Agriculture and Markets Law Section 373 regarding seizure of animals lost, strayed, homeless, abandoned or improperly confined or kept. 

          A culvert was put in on Montgomery Street at the Plymell property.  The Town of Cherry Valley will be billing the Village for the culvert.  The cost of the culvert is to be billed to the Plymell’s when the bill is received.

          Mayor Guido requested a comparison of the current year’s monthly expenses to the prior year expenses as part of the Clerk-Treasurer’s report.

          Mayor Guido is purchasing Hitching Posts and will be donating them to the Village for placement in the Village parking lot and near the library.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried,

RESOLVED to make payment on bills and budget modifications as follows:

General Fund	Ch. #’s 12633-12682	$24,585.98
Water Fund	"	$14,940.58
Total Fund		$39,526.56
Trust and Agency Fund	Ch # 1902 & auto deductions	$3562.83

Budget Modifications

To                                                        From                                                   

A1325.4                $1500.00               A1990         $1500.00

FX8310.4              $1000.00               FX1990       $1000.00

ADJOURNMENT

          The meeting adjourned at 8:14 PM upon motion of Trustee Bishop, seconded by Trustee Harvey.

Respectfully Submitted,

Amy S. Herr, Clerk-Treasurer

October 17, 2017