March 2018 minutes

MINUTES

March 19, 2018

Meeting opened at 7:01 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Conway M. Bishop, Trustee Edward Harvey, Dennis Laughlin, Attorney, Amy Herr, Clerk-Treasurer and David Hajczewski, Interim DPW Superintendent.  Also present were Karey Foster, Casella Waste, Bryan and Jennifer Larrabee, Home Town Hauling, Ray Freer, JoAnn Guido, Allan Parker, Michael Freer, Matthew Freer, Ian Feulner, Madeline Godman, Todd Gohde, Dan Heinrich and Will Heinrich.

Bids for Refuse and Recycling Removal were opened.  The bids received were as follows:

B.N.C., Inc.                               $46,800.00

On Time Waste                          $44,740.00

Casella Waste                             $63,500.00

Waste Recovery Enterprises       $44,688.00

Casella Waste Alternate proposal was submitted.  Example amount of a monthly billing in the amount of $3758.00.

Approval of the February minutes and Budget Workshop minutes as members received in written form.  It was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account		3/01/18 Balance
General		$134,933.94
Water		$62,779.04
Total Fund		$197,712.98
Trust & Agency		$699.46
Savings Accounts		3/01/18 Balance
Water System Repair Reserve		$2,897.63
Cemetery Capital Reserve		$10,831.70
Unemployment Insurance Reserve		$2,639.49
Water Debt Service Reserve		$20,916.52
Parks & Recreation Reserve		$3,571.72
Sidewalk Repair & Replacement Res		$238.59
James Wait Basketball Court Fund		$0.86
	Water	Taxes
Taxes Water Unpaid 2/1/18	$20,003.15
Billed in February	$0.00
Paid in February	$7,388.15
Unpaid 3/1/18	$12,615.00

It was upon motion of Trustee Bishop, seconded by Trustee Harvey,

unanimously carried,

RESOLVED, to accept the report as given.

ATV USAGE ON STREETS

          Michael Freer presented a proposal to allow ATVs to operate on some of the Village streets.  This would allow them to get into and out of the Village legally, access the Quickway to get gas and to other areas in the Village.  He suggested that a time limit of 8 AM to 8 PM should be imposed.  The Board asked if he has approached the Town of Cherry Valley about using Town roads.  Michael Freer has not approached the Town about that, or contacted the State or County about their roads.  Michael Freer was advised that the Board will discuss this and notify if any changes are made.

OPEN FLOOR

          Todd Gohde asked about a response to the email he sent to Mayor Guido regarding concerns he has about possible DEC violations in the Village.  He stated that he has concerns about how a complaint was handled regarding piles of material that are near the creek on Glensfoot’s property.  He has remedied the situation as advised to him by Otsego Soil and Water.

DPW  

          Dave Hajczewski gave a written report of the DPW activities for review by the Board. 

LED replacement light bulbs have been located at Lowes for the shop at a cost of $2.50/ bulb.  There are 62 bulbs to be replaced.  Approval to purchase the bulbs was given.

ELECTION

          It was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried

          RESOLVED to pay the Election Inspectors following the Election on March 20, 2018.

BUDGET

          Tentative budget with changes from the Budget Workshop was available for Board review.  No further changes were made at this meeting.

ANNUAL MEETING AND BUDGET HEARING

          It was upon motion of Trustee Bishop, seconded by Trustee Harvey, unanimously carried

          RESOLVED to hold the Annual Organizational Meeting and Budget Hearing on Monday, April 2, 2018 at 7 PM at the Village Office.

REFUSE AND RECYCLING REMOVAL BIDS

          It was on motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried

          RESOLVED to award the Refuse and Recycling Bid to Waste Recovery Enterprises as it was the lowest responsible bid in the amount of $44,688.00 for the fiscal year 2018-2019.

NEW EMPLOYEE

          Cody Duncan has submitted his resignation from the position of Maintenance Worker effective March 29, 2018.  Discussion was held regarding the position. 

          It was on motion of Trustee Bishop, seconded by Trustee Harvey, unanimously carried

          RESOLVED to advertise for acceptance of applications for the position of Maintenance Worker.

OTHER BUSINESS

          Mayor Guido has been in contact with the Department of Labor regarding the cleanup of the fire remnants at 8 Lancaster Street.  The remnants would need to be tested for asbestos.  Mayor Guido has been in touch with Matt Weintraub, Atlantic Environmental Consultant, who has agreed to waive his fee for the testing. 

          JoAnn Guido presented information from the Greater Mohawk Valley Land Bank that she has received.  Robert Albrecht from the Greater Mohawk Valley Land Bank will come to a meeting to discuss this further.  They have money available to assist in rehabilitating properties that have become a blight within the Village.  Otsego County already belongs to the Land Bank.  For residents to access these funds the Board would have to pass a resolution to join the Land Bank.

         

It was upon motion of Trustee Bishop, seconded by Trustee Harvey, unanimously carried,

RESOLVED that the Village of Cherry Valley endorses the Greater Mohawk Valley Land Bank and expresses its desire to enter into conversations with the Greater Mohawk Valley Land Bank to discover mutually beneficial elements of collaboration between the two parties.

Discussion was held regarding the request for designated ATV streets in the Village.  There is a concern about the liability to the Village and that the other entities outside of the Village have not been approached for their approval as of this date.

It was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried

RESOLVED to not approve and ATV streets in the Village of Cherry Valley at this time.

Discussion was held about difficulties that have been encountered in applying for a credit card for the Village through NBT Bank as the Village does not have a record of the Articles of Incorporation and they were not able to be located at the County Clerk’s Office either.

It was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried

RESOLVED to apply for a credit card for the Village of Cherry Valley with a bank that will not require this documentation.        

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried,

RESOLVED to make payment on bills and budget modifications as follows:

General Fund	Ch. #’s 12873-12916	$14,721.07
Water Fund	"	$3,791.35
Total Fund		$18,512.42
Trust and Agency Fund	Ch # 1907 & auto deductions	$2159.27

BUDGET MODIFICATIONS:

To                                                        From                                                   

A1040.4                $200.00                 A1990                   $200.00

A1325.4                $300.00                 A1990                   $300.00

A1640.4                $1000.00               A1990                   $1000.00

ADJOURNMENT

          The meeting adjourned at 8:35 PM upon motion of Trustee Harvey, seconded by Trustee Bishop.

Respectfully Submitted,

Amy S. Herr, Clerk-Treasurer

March 26, 2018