ANNUAL
ORGANIZATIONAL MEETING
April 2, 2018
Meeting opened at 7:02 PM by Mayor Louis A. Guido with the
Pledge to the Flag. Mayor Louis A. Guido,
Trustee Conway M. Bishop, Trustee Ian M. Feulner and Clerk-Treasurer Amy S.
Herr present. Also present Dennis
Laughlin and JoAnn Guido.
Budget Hearing
Motion made by Trustee Bishop, seconded by Trustee Feulner,
unanimously carried to open the Budget Hearing at 7:03 PM.
Proposed - Appointments as of 4/2/2108 and Salaries as of
6/1/18
Mayor – Louis
Guido, elected to 4/21 $1925.00
annual
Trustee – Conway
Bishop, elected to 4/21 $1650.00
annual
Trustee – Ian
Feulner, elected to 4/22 $1650.00
annual
Deputy Mayor – Conway
Bishop, appointed to 4/19 $100.00
annual
Attorney
– Hyde Clarke, attorney with the law firm Young/Sommer $4000.00 annual (as of 4/2/18)
Clerk-Treasurer,
Records Keeper, Tax Collector
Amy
Herr – Appointed to 4/19 – w/benefits, no health ins. $22,464.00 for
1248 hours
annually
Registrar
of Vital Statistics – Amy Herr, appointed to 4/19 $250.00
Deputy
Clerk-Treasurer & Deputy Registrar -
Eileen Kerzick $14.00/hour
Interim
DPW Superintendent – David Hajczewski, $39,228.00
annually
app.
annually w/benefits, inc. health ins.
Maintenance
Worker – vacant, w/benefits, no health ins. $13.00/hour
w/o water license
$14.00/hr
w/water lic.
Part-time
Cemetery Worker – Joshua Ingles $11.50/
hour
Other Part-time
laborers- hired as needed $12.00/hour
Election
Inspectors – none needed
Public Health
Officer – Brenda Davies-Wait, DO appointed to 4/19 $0.00
Historian – Susan
Miller – Appointed annually $200.00
Park Maintenance
– Kevin Flint - Appointed annually $100.00
Building
Inspector – Jeff Stiles- Appointed annually $250.00
Planning Board
Dennis
Laughlin, Chair, 7 yr. term to 4/22
Discussion held regarding the
Planning Board. Trustee Feulner has one
village resident who may be interested in serving on the Planning Board. Dennis Laughlin stated that there is no
reason for the Planning Board to schedule meetings at this time as there is no
Land Use Ordinance in place for the Village.
The only reason would be if the Village Board wants the Planning Board
to be working on finalizing a Land Use Ordinance. The other option would be to disband the
Planning Board if the Village Board sees no reason for the Land Use Ordinance.
The above noted Appointments were made by Mayor
Guido. Motion made by Trustee Feulner,
seconded by Trustee Bishop, unanimously carried to approve the appointments and
associated salaries as listed.
Proposed - POLICIES AND PROCEDURES
Official Bank – NBT Bank of Norwich, Cherry Valley
Branch
Official Newspaper- Daily Star, Oneonta
Official Board Meeting- 3rd Monday of
each month at 7:00 p.m.
Authorization for Clerk to pay utilities, health
insurance, postage, and small items to run office and equipment as needed,
prior to board meeting approval
Interest Rate Charge- 5% first month, with 1% added
each month thereafter.
Copies - $ .25 each
Classes/work related meetings to be reviewed as
requested at a Regular Meeting of the Board.
Work related travel – Reimbursed at current IRS
rate.
Meals- If not included with class/conference $45.00
per day.
Bounced check fee- $20.00
County Sales Tax receipts – 75% to General Fund. 25%
to Water Fund
All Employees- Offered NYS Retirement (required for Full-time
employees) & Deferred Compensation Plan
Policies – Investment, Procurement, Code of Ethics,
Prohibition of Sexual Harassment, Drug Free Work Place, Meal Reimbursement,
Emergency Preparedness Plan, Water Restriction During Drought Emergency, Hazardous
Mitigation Plan, Limited English Proficiency Plan, Clerk/Deputy Clerk
Segregation of Duties, DPW Guidelines.
Cemetery Charges & Rules
Water Charges/Rules
Motion made by Trustee Bishop,
seconded by Trustee Feulner, unanimously carried to accept and continue the above
Policies and Procedures.
Other Business
Discussion held to create a position for Consultant
to the Village Board. The consultant
would be available to the Board as a resource with no voting power at the
meetings. Motion made by Trustee Bishop,
seconded by Trustee Feulner, unanimously carried
RESOLVED to have a Consultant to the Village Board
created to be appointed annually as needed.
Replacement for the vacant Maintenance Worker
position was discussed. Interviews will
be held on Wednesday, April 11, 2018 beginning at 6 PM. Changes will be made to the Holiday Schedule
which will eliminate Election Day and the day after Thanksgiving as Holidays
for all employees. No Health Insurance
will be offered to new employees. Salary
will be offered at $13.00/hour without Water License and $14.00/hour with Water
License.
Cell Phone policy discussed for no cell phone use
during Village Meetings. Motion made by
Trustee Feulner, seconded by Trustee Bishop, unanimously carried
RESOLVED that there will be no cell phone usage
during Village Board Meetings.
Mayor Guido asked if anyone present had any comments
to make on the Proposed Budget. No
comments were made. Motion made by
Trustee Bishop, seconded by Trustee Feulner, unanimously carried to close the
Budget Hearing at 7:46 PM.
Proposed Budget
Total
General Water
Appropriations
$401,734.37 $279,608.78 $122,125.59
Revenues Other than $179,590.00 $ 62,685.00 $116,905.00
Real Property Taxes
Appropriated Cash Surplus $ 750.00 $ 750.00
Appropriated Reserve $
35,219.37 $ 29,998.78 $
5,2210.59
Balance to be raised by
Real Property Taxes $186,175.00 $186,175.00
Total Revenue $401,734.37 $279,608.78 $122,125.59
Proposed Rate 6.1676 per thousand $8.40 per thousand
gallons
0.2772 per thousand increase $0.00 increase
Motion made by Trustee Feulner, seconded by Trustee Bishop,
unanimously carried to accept the above Budget.
Motion made by Trustee
Bishop, seconded by Trustee Feulner, unanimously carried
RESOLVED to schedule the
next Organizational Meeting for the Village of Cherry Valley on Monday, April
1, 2019 at 7 PM.
Motion made by Trustee Bishop,
seconded by Trustee Feulner, unanimously carried to adjourn the meeting at 8:40
PM.
Respectfully submitted,
Amy S. Herr, Clerk-Treasurer
April 3, 2018
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