MINUTES
September 17, 2018
Meeting opened at 7:02 PM by
Mayor Guido with the Pledge to the Flag.
In attendance were Mayor Louis A. Guido, Trustee Conway Bishop, Trustee
Ian Feulner, Hyde Clarke, Attorney and Amy Herr, Clerk-Treasurer. Also present were Jennifer Bishop, JoAnn
Guido, Dennis Laughlin and Sue Miller.
Approval of the August
minutes as members received in written form.
It was upon motion of Trustee Feulner, seconded by Trustee Bishop,
unanimously carried, to accept the minutes as written.
TREASURER’S REPORT
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Checking
Account
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9/01/18
Balance
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General
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$158,823.96
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Water
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$60,456.43
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Total Fund
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$219,280.39
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Trust & Agency
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$106.95
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Savings
Accounts
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9/01/18 Balance
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Water System Repair Reserve
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$2,897.93
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Cemetery Capital Reserve
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$10,832.78
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Unemployment Insurance Reserve
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$2,639.73
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Water Debt Service Reserve
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$20,918.64
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Parks & Recreation Reserve
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$3,572.08
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Sidewalk Repair & Replacement Res
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$238.61
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General Fund Savings
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$25,000.86
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Water
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Taxes
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Taxes Unpaid 8/1/18
Water Unpaid 8/1/18
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$13,066.71
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$25,211.27
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Paid in August
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$4,407.14
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$3,077.35
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Billed in August
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$0.00
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$0.00
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Unpaid 9/1/18
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$8,659.57
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$22,133.92
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It was upon motion of Trustee
Bishop, seconded by Trustee Feulner,
unanimously carried,
RESOLVED, to accept the
report as given.
DPW
Todd
Gohde obtained water from the Village at the Town Barn. He is paying for the covering over the
Electric Vehicle Chargers in exchange for the water received. The Village is going to purchase a hydraulic
remote kit for the tractor to be able to use the Town’s wood chipper to chip
the brush that is picked up before it is taken to the dump or used for
appropriate projects in the Village. A
shared services agreement is to be done for this and also for the Town plowing
the Village streets. Work is to be done
this week on the fire hydrant at 2 Genesee Street. Water meters are expected to be delivered
next week.
The
bluestones that the Village uses for headstone foundations are not currently
available from HJ Berry Stone. The
nearest place that has currently been located to purchase them is in East
Berne, NY. Mayor Guido suggested
contacting American Bluestone in Sidney to see if they can supply them.
Discussion
held regarding the American Flags that are put up in the Village for
holidays. The poles are not in good
condition and some need replacement.
Discussion held about purchasing flags and poles that would go on the
electric poles. This will be discussed
further in January as the current ones will only need to be put up once more
this fall for Veteran’s Day.
FALL NOTICES
1) Leaf pickup will begin in early October and continue
through mid-November
2) No all-night parking from October 1st to
May 1st.
3) Hydrant Flushing to be held on October 10th.
4) Unpaid Taxes will be sent to the County after October
31st.
5) Halloween activities will be held on Wednesday,
October 31st from 5:30-7:30 PM.
CEMETERY UPDATE
Sue Miller, Village Historian reported that she has a group
of individuals working with her that are mapping the cemetery. They have teams of at least 4 people working
at a time to locate burials using a dousing method. The have found 15 unmarked graves, 1 mass
grave and 6 stones with no coffins. They
are going to continue working on mapping the cemetery and will be preparing
maps that will be 30’x30’ per page.
WRITING APPEARANCE TICKETS
Discussion held regarding the Board writing appearance
tickets for violations of Village Ordinances.
Currently two local laws are in effect giving the DPW Superintendent
authority to write appearance tickets and to appoint a deputy. If no deputy is appointed, then the Village
Board can appoint a deputy. Attorney
Clarke advised that the tickets need to be issued when the violation is taking
place, not after the issue is completed.
Need to find out exactly what needs to be put on an Appearance Ticket.
REQUEST FOR SETBACK
VARIANCE
A request was made by DJ and Ashley Cornelia for a variance
to the setback ordinances for placement of a shed on their property. A letter was received from Timothy and Ginger
Thayer whose property is next to the location where the shed will be placed
stating they are in agreement with the request.
Motion made by Trustee Feulner, seconded by Trustee Bishop, unanimously
approved
RESOLVED that a variance is approved to allow DJ and Ashley
Cornelia of 30 Lancaster Street to place a shed nearer that 10 feet from the
property line with 34 Lancaster Street.
NEWLETTER
It was discussed that the Fall Newsletter and future
newsletters will not be hand delivered to all residences in the Village. The information will be placed on the Village
website as it becomes pertinent. A few
copies of the Fall information will be made available for those who do not have
access to the internet.
ELECTION
There will be no Village Election held in March 2019 as no
elected positions are due to expire.
CEMETERY DEED
A cemetery deed
has been sold to Gary and Robin Fassett for 1 lot in Section E, lot 35a. Deed signed at the meeting by Mayor Guido,
Trustee Bishop and Trustee Feulner.
OTHER BUSINESS
Water
operator training that is being offered in Sidney, NY has been requested for
Dave Hajczewski and Taylor Miles.
Attendance at this training was approved by the Board.
The
grant from Bassett Healthcare has been approved at $10,000.00. This will be used to pave the current path as
far as it will go.
AUDIT OF CLERK-TREASURER’S BOOKS FOR 2017-2018
The
Mayor reviewed the Financial Books and Annual Update Document of the
Clerk-Treasurer on August 13, 2018. The same
documents were reviewed by the Trustees on August 17, 2018. All signed on their respective dates of
review and found the books to be in order.
AUDIT OF CLAIMS
After review by the board, it
was upon motion of Trustee Feulner, seconded by Trustee Bishop, unanimously
carried,
RESOLVED to make payment on
bills and budget modifications as follows:
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General Fund
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Ch. #’s 13166-13214
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$29,193.93
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Water Fund
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Ch. #’s 13166-13214
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$4,689.50
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Total Fund
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Ch. #’s 13166-13214
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$33,883.43
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Trust and Agency Fund
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Ch. # 1915 & auto deductions
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$2,994.55
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Budget
Modifications
To From
A1620.4 $600.00 A1990 $600.00
A5112.4 $6000.00 A1990 $6000.00
EXECUTIVE
SESSION
Mayor Guido requested to go into
Executive Session at 7:55 PM for an employee ticketing and how the ticket is
being handled for future issues.
Executive Session was adjourned at 8:01 PM. No action taken at this time.
LOCAL
LAWS
Attorney Clarke wants to review the
current local laws for the Village to see if any need to be updated. He will meet with Clerk-Treasurer Herr to get
copies of the Local Laws from prior to 2000 that were not available on-line.
ADJOURNMENT
The
meeting adjourned at 8:05 PM upon motion of Trustee Bishop, seconded by Trustee
Feulner, unanimously approved.
Respectfully Submitted,
Amy S. Herr, Clerk-Treasurer
September 18, 2018
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