December 21, 2009
The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin R. Flint, Clerk-Treasurer Dorothy E. Johnson, DPW maintenance workers David R. Hajczewski and Mathias VanDerwerker. The following attended to make a presentation: Frederick Parshall III, Becky Young, Stephanie Johnson, and Nicole Haugh.
The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.
Fund Checking Account Balance
Village General Fund $ 94,312.09
Water Fund 17,837.66
Total Fund $112,149.75
Trust & Agency Fund $ 532.64
Fund Savings Account
Water System Repair Reserve $ 1,265.03
Cemetery Capital Reserve 12,741.20
Unemployment Insurance Reserve 6,945.24
Equipment Reserve 2,878.90
Capital Water Debt Service Reserve 44,382.59
Parks & Recreation Reserve 3,553.76
Sidewalk Repair/Replacement 531.43
Unpaid 11/1/09 $7,593.61
Paid in Nov. 684.00
Unpaid 12/1/09 $6,909.61
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the Treasurer’s report as read.
Students Stephanie Johnson and Nicole Haugh gave a presentation regarding a program called Reality Check, which is a New York State Tobacco program where youth are working together trying to reduce fraudulent or deceptive marketing practices by big tobacco companies. They are in support of smoke-free play areas and would like the board to pass a smoking regulation for Alden Field and Monument Park, both village owned properties. After discussion of the matter, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to disallow the use of tobacco products on the village owned, Monument Park and Alden Field except for specified designated areas: northern corner of the field, near the electric transformer and gate and the southern corner near the pavilion by the pond, which will be designated smoking areas.
Mayor Stiles and the trustees reminded all employees that if they have differences of opinions, they are to air them privately, not publicly. They noted how pleased he has been with the work of the employees, stating that we have very good employees.
Many compliments have been received from residents on the tree and other Christmas lights and the cooperation of the men while putting the lights up. It was decided to have a bench put out for Santa to sit on in the park. Santa will arrive on a fire truck at about 6 pm.
Winter Sidewalk Care
Mayor Stiles put Mathias VanDerwerker in charge of sidewalks and Dave Hajczewski will be in charge snow removal of the parking lots (including behind the former school), fire house property (with town), well house, tank site and any other village property. The men will help each other out when asked/needed. A new sander will be purchased. All sidewalks will be maintained by the village unless they are totally clear and not in need of attention. Downtown store areas, other businesses - Ottman Funeral Home (when expecting a funeral) and churches are to be cleared of snow first. The board reminded the men that no special treatment is to be given any resident – only public property is to be cleared of snow.
The maintenance workers have been working on cleaning the shop. Remodeling will be done to the parts area as well as the office in the future.
Bus Stop Building/Bulletin Boards
The Clerk noted that there are often notices posted inside the building and would like to have some bulletin boards put up for public use. The board agreed to have her get some to be placed there. The men said they could also use one or two in the shop. The Clerk will pick them up as well.
It was approved by all members of the board to purchase a fertilizer spreader from Tractor Supply at a cost of $459.99, to be modified to use to spread salt and sand.
NY POWER AUTHORITY – Grant
After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to advertise for bids to supply the village with well pump variable frequency drives to reduce the electrical consumption of the pumping system. Bids will accepted until January 18, 2010, at which time they will be opened publicly. All bids should be sent to the Village Clerk, P.O. Box 392, at 2 Genesee Street, Cherry Valley, New York.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED the polling place for Village Registration and voting will be held at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley.
Letters have been prepared to send to party Chairmen regarding the dates pertaining to the upcoming election.
One quote was received to provide the village with insurance, from SEFCU in the amount of $5,858.31. After review, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to accept the proposed insurance policy as prepared by Michael Hutcherson, SEFCU Insurance Agency.
Lot sold and deed signed to:
Kelly J. Wright
Four (4) Grave Lot
Section C, Lot 73 b, c, d, & e.
The Clerk stated that the water bill reading went very well considering new employees. Board members discussed the matter of bills being adjusted, a rare practice, but sometimes there are circumstances that warrant it. The policy in the future will be that if a bill is adjusted, payment will be expected within 30 days. If it is not paid by then, the adjustment will be void and the entire (original) bill will be due.
Former employer Kelly Finch has applied for unemployment benefits. It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, if at any time help is needed, Mr. Finch will be contacted by certified letter of the fact, and it is
FURTHER RESOLVED, that he will be paid at a rate of $10.00 per hour, not exceeding 18 hours weekly, 6 hours daily on Monday, Wednesday, and Friday unless otherwise needed.
The Clerk was asked to contact the New York State Department of Labor for information if needed.
AUDIT OF CLAIMS
After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills and amend budget as follows:
General Fund Ch #’s 8124 - 8168 $13,500.75
Water Fund “ “ 4,259.68
Total Fund $17,760.43
Trust & Agency Fund Ch #’s 1511 - 1520 $ 1,583.63
From To To
NYS Dept. of State $11,020.83 A2770 A6969.4
Leg. Line Item (Rebekah Lodge)
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 10:15 pm.
Dorothy E. Johnson
December 29, 2009
December 21, 2009