January 2010 Village Minutes

January 18, 2010

The meeting of the Cherry Valley Village Board opened at 6:55 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin R. Flint, Clerk-Treasurer Dorothy Johnson, DPW maintenance workers David R. Hajczewski and Mathias VanDerwerker, CV-S School Superintendent Rob Miller, and Stacey Michaels.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $115,666.22
Water Fund 15,060.20
Total Fund $130,726.42
Trust & Agency Fund -0-

Fund Savings Account
Water System Repair Reserve $ 1,265.19
Cemetery Capital Reserve 12,742.82
Unemployment Insurance Reserve 6,946.12
Equipment Reserve 2,879.27
Capital Water Debt Service Reserve 44,388.25
Parks & Recreation Reserve 3,594.22
Sidewalk Repair/Replacement 531.63

Unpaid Water

Unpaid 12/1/09 $6,909.61
Paid in Dec. 332.76
Billed in Dec. 15.00
Unpaid 1/1/10 $6,591.85 to Jan. bills

Billed Jan. 1, 2010 $52,684.96

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the Treasurer’s report as read.

CV-S SCHOOL WATER MONITORING

Mr. Rob Miller, Superintendent of the Cherry Valley-Springfield Central School attended the meeting regarding the village helping the school out for a short time with their water monitoring. They are in need of someone with a class C Water Operator’s license to help oversee and maintain chlorine levels. Mayor Stiles agreed this would be considered a shared (in-kind) service and is in favor of it as long as our maintenance employee, Dave Hajczewski is comfortable with it. It is his license and he will be the one signing the paperwork. Mr. Hajczewski said he would do it as long as certain measures were met. His number one issue is that the area must be secured and with limited access to the room where the water is treated. He will meet with school personnel and officials for further discussion.
The school will provide transportation for our other worker, Mathias VanDerwerker, who will be attending the water course at Morrisville College from February 16th to 19th, as they will also be having employees going to this class.

Winter Sidewalk Care

Mr. VanDerwerker asked to have notices made up for people who are placing their garbage cans on the sidewalks as they are in the way of the snowplowing.
He also asked to have a letter sent to a property owner on Montgomery Street regarding their dog defecating on the sidewalk.
The DPW has been working hard to keep the snowmobiles off of the sidewalks on Genesee Street. However, one resident on Genesee Street has been riding snowmobile over and over part of the new sidewalk. A letter will be sent to this person.

Complimentary Letter

A letter was received from Maggie Gage, local resident and business operator complimenting and thanking the village employees on the excellent care that is being taken of the sidewalks.

Shop

Remodeling is coming along good on the shop.

Well House

Mr. Hajczewski said he would like to do some needed repairs and painting to the well house after the work is completed on the pumping system.

Meters/Readers

The office staff will make up a list of readers and meters that need to be installed/replaced so the DPW can get them done when whether permits. A reminder will be sent with the next water bills to all residents that the meters and readers are not to be removed or damaged, along with the other water rules and regulations.

Water Hours

The hours paid for tending the water system on weekends was clarified. Each person gets 2 1/2 hours per Saturday or Sunday. If he works over the 2 and one half hours, the remainder of the time will be subject to time and one half off.

Equipment

A new heater has been installed in the tractor and the doors have been touched up.

Snowplowing

A complaint was received from the Town Supervisor about the village plowing Main and Genesee Streets, stating that it jeopardizes the Town’s contract with the state and county. Trustee Flint (Deputy Highway Superintendent for Otsego County) stated that it causes no problem for the county.

RESTORE NEW YORK

Stacy Michaels reported on the building which has been stabilized. They are waiting for the county fa├žade grant to proceed. Ms. Michaels also said that she had read the contract wrong, that all of the work does not have to be completed in two year’s time, as previously stated.

NY POWER AUTHORITY – Grant

One estimate was received (in addition to the original one from Aqua Logics) in the amount of $10,178.75 including labor, from Stark Electric Motor, Inc., Herkimer, New York. It also includes bigger drives, which it has been determined is needed. It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to accept the bid estimate of $10,178.75 of Stark Electric, and it was
FURTHER, to pay Stark Electric $2,500.00 for beginning parts at this time, and it is,
FURTHER RESOLVED, to table discussion to a later date on a possible extended warrantee.

ELECTION

Inspectors have been appointed as follows:
Republican Democrat
Claudine Haig Santa Morris
Kathryn Lane Linda Franzese

Caucuses are scheduled for:

Republican Democrat
January 25, 2010 January 26, 2010
7 pm, Village Office 7 pm, Village Office

Registration Notice
Per motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, Registration for the Village of Cherry Valley will be held at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley on Saturday, March 6, 2010, hours 12 noon to 5 pm.
No person is entitled to vote at a village election whose name does not appear on the village register.
Notice of this resolution will be posted in at least three public places within the Village, ten days prior to Registration.

CHANGE OF MEETING DATE
As the next regular meeting of the board is to be held on February 15th which is President’s Day and the office will be closed, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, the meeting will be changed to Tuesday, February 23, 2010, beginning at 7 pm.

REALITY CHECK

Board members signed the final Smoke Free Resolution. Mr. Parshall has sent a note of appreciation to the Board for taking their time to meet with him and for passing the resolution. He also asked to be notified in the spring so the group can attempt to make themselves available to assist in any spring clean-up.

CENSUS

The U. S. Census Bureau is in need of additional census takers in Otsego County for those who do not fill out their questionnaire. Prior to being hired, the person must pass a test and take a class. Anyone interested may contact their office in Utica at (315) 223-0100 or www.2020censusjobs.gov, where you will find a practice test.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills as follows:
General Fund Ch #’s 8169 - 8212 $21,171.76
Water Fund “ “ 3,657.97
Total Fund $24,829.73
Trust & Agency Fund Ch #’s 1521 - 1531 $ 2,377.35

ADJOURNMENT

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 10:10 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
February 2, 2010