October Minutes

October 28, 2008

The meeting of the Cherry Valley Village Board was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Trustee Edward Harvey, Clerk-Treasurer Dorothy E. Johnson, Loretta and Kenny Herr, Thomas and Tammy George, and Patti Engel.


The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.


Fund Checking Account Balance
Village General Fund $134,792.61
Water Fund 10,591.02
Total Fund $145,383.63
Trust & Agency Fund -0-

Fund Savings Account
Water System Repair Reserve $ 1,259.77
Cemetery Capital Reserve 12,688.17
Unemployment Insurance Reserve 6,916.32
Equipment Reserve 2,866.92
Capital Water Debt Service Reserve 48,187.49
Parks & Recreation Reserve 3,606.13
Sidewalk Repair/Replacement 529.35

Unpaid Taxes Unpaid Water
Billed 9/1/08 $15,560.14 Unpaid 9/1/08 $13,990.52
Paid in Sept. 2,605.00 Paid in Sept. 2,605.00
Unpaid 10/1/08 $11,563.06 Billed in Sept. 177.54
Unpaid 10/1/08 $11,563.06

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the report as read.

MODULAR HOME – George, Railroad Ave.

Thomas and Tammy George attended the meeting for approval to install a modular home on Railroad Avenue. Board members reviewed the plans and told Mr. and Mrs. George that to make sure all of the county rules are met, there are a few local laws that may apply as well as and a permit must be filled out and paid for. The Clerk will send them the necessary paperwork.

COMPLAINTS – Sidewalks, Leaves, Ditch

Loretta Herr complained about poor conditions of some of the sidewalks. She said her daughter had fallen with her scooter near Claudine Haig’s, 45 Genesee Street home. She said there is a hole in the sidewalk and according to Claudine it had been reported in the past. No one present had heard of any former complaints. The Trustees had checked on it and found a ridge where the driveway meets the sidewalk. The board will have the Superintendent patch the area with cold mix. Mrs. Herr then complained about the hole in front of Donna Laymon’s 31 Genesee Street home, which the Superintendent is to check on and repair if needed. Also, Mrs. Herr mentioned the fact that her son in-law had twisted his leg on the sidewalk in front of 18 Genesee Street, where a new sidewalk is being put in place.
Mrs. Herr said she is worried about all of the piles of leaves being left with Halloween coming this week.
Then Mrs. Herr said that the ditch in front of her home on 37 Church Street has not been cleaned. Mayor Stiles said he would take a look at it, as he and former Mayor Brigham had in the past. He did note that the ditch could not be dug much deeper. While he is there he will inspect her culvert also.
Mrs. Herr said she feels the Superintendent is not doing his job adequately.
Mayor Stiles said he and the trustees are working on improving the image of the village, with a more aggressive plan to re-do sidewalks and streets. Trustee Harvey told Mrs. Herr that the biggest of problem is lack of funds and now manpower, as the laborer quit on October 15th.


Patti Engel attended the meeting upon request of the board to discuss the possibility of Artwork’s leasing the Village Hall/Municipal Building at 44 Main Street. Mrs. Engel said they have a backer who will pay $7,000 toward a new septic system, which will cover a lot of the cost. Also, they are in the process of obtaining 150 theater chairs. They are interested in basically the theater portion of the building, but would like to have the entire building up to code. The board told Mrs. Engel that most of the $45,000 grant from the NY Power Authority is earmarked for this building.
Mrs. Engel said that if they only have the theater and not the entire building, they are not required to have a sprinkler system, per a former code officer. If the village maintains the entire building, they do not have to have the sprinkler system. The Board agreed that they would like to have a 15 year lease between the village and Artworks and are willing to work with them to make the joint venture best for all concerned. Mrs. Engel will take the information back to their board for consideration. She further stated that their plans are to have live theater, music, movies, readings, etc.
The Village and Legion are planning on entering into an agreement where the American Legion can lease their rooms for a 15 year period at one dollar a year. The village will budget a $500 donation to the legion as well.
The legion will pay their own utilities.


The Clerk is waiting for a copy of the deed of Sandra Bridger (Swatling). All other paperwork has been faxed to Kevin Yerdon. Mayor Brigham said he will speak to Mike Swatling again about getting the deed.


Sidewalk Grant – This project is near completion.

Rebekah Lodge –Nothing to report.


Maiden Lane and part of Maple Lane

Work has been completed by the Towns of Cherry Valley and Sharon Springs. The Clerk sent letters of appreciation to both.


The Clerk met with Lynn Bass, Empire State Development regarding the Restore New York program. The program is designed to restore “Main Street” buildings that are on the tax roll and that will remain on the tax roll and that are at least 51% vacant. The Village must pass a resolution to enable property owners to apply for the grant. One property owner is definitely interested and will email the information to the Clerk that she has.

CEMETERY – Lot Sold, Deed Signed

Thomas & Debra Bowen, Four Cremation lots, Sect. B2, Lot 9 e, f, g, & h.


Mark Crandall’s wife reported that Mark had twisted his leg on a portion of the new sidewalk on Genesee Street. The Clerk contacted the insurance company who will meet with Superintendent Wright this week to investigate the incident.


The board asked the Clerk to contact the Planning Board to have a representative meet with them at the next meeting to review the updated plan.


Upon Kelly Finch quit, the board has been accepting applications and interviewing applicants. After discussion, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
RESOLVED to hire David Hajczewski at a rate of $11.50 per hour, with no medical insurance and with a $1.00 increase after he receives his Class C Water Certification. Mr. Hajczewski has turned down the medical insurance coverage and was told by board members that he may get it in the future, with a wage adjustment, and it was
FURTHER RESOLVED, to have Superintendent hire a temporary laborer at a rate of $10 per hour to fill in until Mr. Hajczewski can begin work. All Board members also offered their help.


As it doesn’t appear we are going to get any funding from the Community Grant, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED to transfer $1,171.30 from the Parks and Recreation Savings to the General Fund to cover expenses made from improvements to the Little League field.


After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and amend the budget as follows:

General Fund Ch #’s 7402 - 7466 $34,840.22
Water Fund “ “ 5,615.72
Total Fund $40,455.94
Trust & Agency Fund Ch #’s 1414 - 1419 $ 1,953.00

Budget Amendments

From To To
Little League $ 285.00 A7111.4 $285.00 A2705 $285.00
Concessions 207.25 A7111.4 207.25 A2705 207.25
Concessions 40.00 A7111.4 40.00 A2705 40.00
Parks & Rec. Savings 1,171.30 A7111.4 1,1781.30 A2705 1,171.30

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:45 pm.

Respectfully Submitted,

Dorothy E. Johnson
November 5, 2008

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