Annual Re-Organizational Meeting - April 2011

ANNUAL ORGANIZATIONAL MEETING April 4, 2011 4/1/11 TREASURER’S REPORT Checking Accounts Account Balance Village General $ 91,578.42 Water 9,935.10 Total Fund $101,513.52 Trust & Agency $ 8,236.58 Unpaid Water Unpaid 2/1/11 $19,153.15 Paid in Feb. 4,216.97 Unpaid 3/1/11 $14,936.18 Saving Accounts Account Balance_________ Water System Repair Reserve $ 2,286.00 Cemetery Capital Reserve $12,961.62 Unemployment Insurance Reserve $ 4,863.13 Equipment Reserve $ 3,095.13 Capital Water Debt Service Reserve $39,447.50 Parks & Recreation Reserve $ 5,536.77 Sidewalk Repair & Replacement Reserve $ 732.49 It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED to accept the treasurer’s report as read. APPOINTMENTS & SALARIES Mayor- Jeffrey S. Stiles, elected to 4/13 $ 1,750.00 annual Trustee- Kevin J. Flint, elected to 4/13 $ 1,500.00 ” Trustee- Edward A. Harvey, elected to 4/14 $ 1,500.00 “ Deputy Mayor –Kevin J. Flint app. to 4/12 $ 100.00 “ Attorney- Dennis Laughlin – contracted $ 4,000.00 “ Clerk-Treasurer, Record’s Keeper, Tax Collector- Dorothy E. Johnson – 2 yr. app. to 4/13 (w/benefits) $13,286.00 “ Registrar of Vital Statistics – D. Johnson, app. to 4/13 $ 125.00 “ Deputy Clerk-Treasurer & Deputy Registrar- Eileen D. Kerzick $ 9.75 per hr. Interim Superintendent/Maintenance worker- David Hajczewski, $ 14.75 per app. annually (without health insurance), w/ benefits Maintenance Worker – Mathias VanDerwerker – w/ health ins & benefits $ 11.25 per hr. Part time laborer – Leonard D. Perry $ 10.00 per hr. Other Part time laborers – hired as needed $ 8.00 per hr. Election Inspectors – Hired at time of need $ 7.25 per hr. Public Health Officer-Brenda Davies-Wait app. to 4/15 -0- Historian – Gary Thompson -0- It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, RESOLVED to approve the above as stated officials and employees and their salaries and benefits as stated. PLANNING BOARD Present Planning Board Members are Tim Horvath, Dennis Laughlin, Blake Hayes & Dorothy Rieberg. Stacey Michael and Debby Friedman have resigned from the board. It was upon motion of Trustee Flint, seconded by Trustee Harvey, agreed to maintain a 5 member planning board. As Tim Horvath will soon be moving out of Cherry Valley two new members will be needed. Attorney Laughlin explained that as the Planning Board is not active and still developing what needs to be done it is therefore, not a conflict that he serve in the two positions. POLICIES AND PROCEDURES Official Bank – NBT Bank of Norwich, Cherry Valley Branch Official Newspaper- Daily Star, Oneonta Official Board Meeting- 3rd Monday of each month at 7:00 p.m. Authorization for Clerk to pay utilities, health insurance, postage, and small items to run office and equipment as needed, prior to board meeting approval Interest Rate Charge- 5% first month, with 1% added each month thereafter. Copies - $ .25 each Classes/work related meetings Work related travel - $ .54 per mile Meals- If not included with class, as per policy of 10/92: $15.00 per day. Bounced check fee- $20.00 County Sales Tax receipts – 75% to General Fund. 25% to Water Fund All Employees- Offered NYS Retirement & Deferred Compensation Plan Policies – Investment, Procurement, Code of Ethics, Prohibition of Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines. Water Rules and Regulations Cemetery Rules and Regulations After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, to accept the above rules and regulations. ADDITIONAL BENEFITS TO CURRENT EMPLOYEES Full time employee benefits –Sick days, Bereavement days, Vacation, Holidays, Hospital/Medical Insurance, Jury Duty pay (see policies). These benefits were approved subject to amendment anytime after this date for new hires, upon motion of Trustee Harvey, seconded by Trustee Flint. This subject will be re-visited at a later date. BUDGET The board reviewed the proposed budget and discussed minor changes to be made. CHIPS funding will be used to replace sidewalks/street edges in the following areas: 58 Montgomery Street to Hamilton Avenue Continue up Lancaster from 2010 replacement to 40 Lancaster St. 12 Montgomery Street to 8 Montgomery Street. 6 Church Street to 14 Church Street. ADJOURNMENT It was upon motion of Trustee Flint, seconded by Trustee Harvey unanimously carried, RESOLVED to close the meeting at 8:00 pm. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer

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