April 18, 2011
The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin J. Flint, Clerk-Treasurer Dorothy Johnson, Interim Superintendent David Hajczewski, and Village Attorney Dennis B. Laughlin.
PUBLIC HEARING ON BUDGET
Mayor Stiles opened the public hearing on the proposed budget at 7pm, for public comment. Proposed budget is as follows:
General Fund Water Fund
Appropriations $252,328.00 Appropriations $106,000.00
Revenues (inc. reserves) 87,497.00 Revenue 106,000.00
To be raised by taxes $166,373.00 -0-
Tax Base – 9.808,137
Rate: $16.9998 per thousand Rate: $6.75 per thousand gallons
No change No change
The next item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.
Checking Account 4/1/11 Balance
Total Fund $83,547.68
Trust & Agency - 1,407.96
Unpaid 3/3/11 $14,936.18
Paid in March 2,717.13
Unpaid 4/1/11 $12,219.05
Savings Accounts 4/1/11 Balance
Water System Repair Reserve $ 2,286.14
Cemetery Capital Reserve 12,962.39
Unemployment Insurance Reserve 4,863.42
Equipment Reserve 3,095.31
Water Debt Service Reserve 39,449.85
Parks & Recreation Reserve 7,427.70
Sidewalk Repair & Replacement Reserve 732.62
Mr. Hajczewski reminded the board that he will be flushing hydrants on April 20th and 21st. The Clerk has sent a notice to the Daily Star regarding the above. Mr. Hajczewski said he will be washing some streets as well while doing the hydrants.
It was noted that brush will be picked up on an as needed/time permit basis until the end of May, at which time it will go back to Monday pickup. A reminder has been posted that no loose leaves are to be picked up at this time of year – Fall only. Leaves and debris must be contained in pails, wheelbarrows, bags so they can be dumped onto the truck by the Department of Public Works.
The DPW will help Mr. Perry with re-setting some of the tipped stones in the cemetery as well as other maintenance, when time permits.
It was decided to have the roadway sealed before Memorial Day.
The trees in the cemetery have been trimmed of dead limbs.
Montgomery Street Ditch
The ditch on Montgomery Street will be milled to create a channel for the water to flow.
NBT Bank officials had asked for help with the repair of the fence that surrounds their lawn adjacent to the village parking lot. It has started to break, possibly from the snow that is piled there while clearing the lot. It was looked at but before the village crew did anything to it, bank officials had the fence taken completely down. According to Mr. Hajczewski only part of the fence was previously broken, but the wood appears to be rotten from the weather and there are now more broken sections.
It was decided that as the fence is on private property and further, as it is broken more since a bank employee took the fence down, and as the wood may be rotten due to weather, the village will not take any responsibility for the repair of it.
The DPW have been sweeping the village owned streets. The State will do Main and Alden Street. Trustee Flint said the county will be here to do Genesee Street in one to two weeks.
CHIPS - Sidewalk
It was decided to create a sidewalk from the handicapped parking entrance on Main Street (corner of Main and Alden) to the sidewalk that leads to the handicap entrance of the health center (about 10 feet). This will be completed with CHIPS funds and done when Lancaster Street sidewalks are done.
BUDGET HEARING – Close/Adopt Budget
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED to close the public hearing on the proposed budget at 8 pm, with no public comment.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to adopt the budget as proposed.
WELL HOUSE - Roof
Materials will be ordered for roofing of the well house, to be repaired when time and weather permit.
Two loads of clay have been ordered for the little league field, the building has been cleaned, backboards need to be painted and put up, and the flag/pole will be repaired in the near future. Trustee Flint and Mayor Stiles will work on signs for the ball fields as well as a score board. One of the items requested by the “Friends of Alden Field” was a score board and they raised more than enough money to fund these items.
After discussion, it was agreed by board members to order 22 hanging baskets, not to exceed the cost of $25.00 each, to be hung before Memorial Day weekend.
MEMORIAL DAY WEEKEND
The Chamber will be hosting a celebration on the Saturday of Memorial Day weekend, April 28th. There will be sidewalk and crafters, live entertainment, as well as food sales.
AUDIT OF CLAIMS
After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and transfer appropriations as follows:
General Fund Ch #’s 8881 – 8920 $15,691.98
Water Fund “ “ 3,746.47
Total Fund $19,438.45
Trust & Agency Fund Ch #’s 1653 - 1659 $ 1,026.07
Automatic transfer – EFTPS 1,691.75
Total $ 2,717.82
Transfer of Appropriations
A8160.4’ $49.95 A8170.4 $49.95
F8310.4 39.10 F1990.4 39.10
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:40 pm.
Dorothy E. Johnson
April 25, 2011
April 18, 2011
ANNUAL ORGANIZATIONAL MEETING April 4, 2011 4/1/11 TREASURER’S REPORT Checking Accounts Account Balance Village General $ 91,578.42 Water 9,935.10 Total Fund $101,513.52 Trust & Agency $ 8,236.58 Unpaid Water Unpaid 2/1/11 $19,153.15 Paid in Feb. 4,216.97 Unpaid 3/1/11 $14,936.18 Saving Accounts Account Balance_________ Water System Repair Reserve $ 2,286.00 Cemetery Capital Reserve $12,961.62 Unemployment Insurance Reserve $ 4,863.13 Equipment Reserve $ 3,095.13 Capital Water Debt Service Reserve $39,447.50 Parks & Recreation Reserve $ 5,536.77 Sidewalk Repair & Replacement Reserve $ 732.49 It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED to accept the treasurer’s report as read. APPOINTMENTS & SALARIES Mayor- Jeffrey S. Stiles, elected to 4/13 $ 1,750.00 annual Trustee- Kevin J. Flint, elected to 4/13 $ 1,500.00 ” Trustee- Edward A. Harvey, elected to 4/14 $ 1,500.00 “ Deputy Mayor –Kevin J. Flint app. to 4/12 $ 100.00 “ Attorney- Dennis Laughlin – contracted $ 4,000.00 “ Clerk-Treasurer, Record’s Keeper, Tax Collector- Dorothy E. Johnson – 2 yr. app. to 4/13 (w/benefits) $13,286.00 “ Registrar of Vital Statistics – D. Johnson, app. to 4/13 $ 125.00 “ Deputy Clerk-Treasurer & Deputy Registrar- Eileen D. Kerzick $ 9.75 per hr. Interim Superintendent/Maintenance worker- David Hajczewski, $ 14.75 per app. annually (without health insurance), w/ benefits Maintenance Worker – Mathias VanDerwerker – w/ health ins & benefits $ 11.25 per hr. Part time laborer – Leonard D. Perry $ 10.00 per hr. Other Part time laborers – hired as needed $ 8.00 per hr. Election Inspectors – Hired at time of need $ 7.25 per hr. Public Health Officer-Brenda Davies-Wait app. to 4/15 -0- Historian – Gary Thompson -0- It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, RESOLVED to approve the above as stated officials and employees and their salaries and benefits as stated. PLANNING BOARD Present Planning Board Members are Tim Horvath, Dennis Laughlin, Blake Hayes & Dorothy Rieberg. Stacey Michael and Debby Friedman have resigned from the board. It was upon motion of Trustee Flint, seconded by Trustee Harvey, agreed to maintain a 5 member planning board. As Tim Horvath will soon be moving out of Cherry Valley two new members will be needed. Attorney Laughlin explained that as the Planning Board is not active and still developing what needs to be done it is therefore, not a conflict that he serve in the two positions. POLICIES AND PROCEDURES Official Bank – NBT Bank of Norwich, Cherry Valley Branch Official Newspaper- Daily Star, Oneonta Official Board Meeting- 3rd Monday of each month at 7:00 p.m. Authorization for Clerk to pay utilities, health insurance, postage, and small items to run office and equipment as needed, prior to board meeting approval Interest Rate Charge- 5% first month, with 1% added each month thereafter. Copies - $ .25 each Classes/work related meetings Work related travel - $ .54 per mile Meals- If not included with class, as per policy of 10/92: $15.00 per day. Bounced check fee- $20.00 County Sales Tax receipts – 75% to General Fund. 25% to Water Fund All Employees- Offered NYS Retirement & Deferred Compensation Plan Policies – Investment, Procurement, Code of Ethics, Prohibition of Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines. Water Rules and Regulations Cemetery Rules and Regulations After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, to accept the above rules and regulations. ADDITIONAL BENEFITS TO CURRENT EMPLOYEES Full time employee benefits –Sick days, Bereavement days, Vacation, Holidays, Hospital/Medical Insurance, Jury Duty pay (see policies). These benefits were approved subject to amendment anytime after this date for new hires, upon motion of Trustee Harvey, seconded by Trustee Flint. This subject will be re-visited at a later date. BUDGET The board reviewed the proposed budget and discussed minor changes to be made. CHIPS funding will be used to replace sidewalks/street edges in the following areas: 58 Montgomery Street to Hamilton Avenue Continue up Lancaster from 2010 replacement to 40 Lancaster St. 12 Montgomery Street to 8 Montgomery Street. 6 Church Street to 14 Church Street. ADJOURNMENT It was upon motion of Trustee Flint, seconded by Trustee Harvey unanimously carried, RESOLVED to close the meeting at 8:00 pm. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer
March 21, 2011 The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Clerk-Treasurer Dorothy Johnson, Interim Superintendent David Hajczewski, Planning Board member, Dennis Laughlin and a representative from Casella Waste. REFUSE REMOVAL BID OPENING Bids were opened for removal of refuse and recyclables from the village for the next fiscal year, beginning June 1, 2011. Bids are as follows: M. Wheelock Disposal, Richfield Springs, NY ……………….. $52,316.00 Weaver’s Sanitation, Palatine Bridge, NY …………………….. 52,500.00 Casella Waste, Oneonta, NY …………………………………... 59,985.00 After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, RESOLVED to accept the bid submitted by Weaver’s Sanitation at an annual cost of $52,200.00. MINUTES The next item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Flint, seconded by Trustee Harvey, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT - No report given. DPW Water Meters It was decided that all water meters will be periodically inspected. Hydrants Flushed Mr. Hajczewski stated that he will be flushing hydrants on April 20th and 21st. The Clerk will put a notice in the Daily Star regarding this to alert residents of fluctuating water pressure as well as discoloration of the water. CHIPS/Budget Mr. Hajczewski has received notice from the New York State Department of Transportation that any reimbursement requests for April 2011 cannot include any of the following preventative maintenance treatments: micro surfacing, paver placed surface treatment, or single or double course surface treatments involving chip seals and oil and stone. Trustee Flint said they are trying to negotiate putting the paving part back in at this time. He will report back at the next meeting with any new information. Due to this possibility for future claims, it was decided to put more money in the proposed budget for street work, and use more of CHIPS for concrete sidewalks. Other budgetary items were discussed. Board members agreed that they do not want to raise the tax or water rates. ANNUAL MEETING As the Annual Re-Organizational meeting is to be held on the first Monday of April, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously agreed, the Annual Organizational meeting will be held on April 4, 2011, beginning at 7 p.m. (Later changed to 6:30 pm.) Proposed Salaries for board members are: Mayor $1,750.00 Trustee $1,500.00 each BUDGET HEARING It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED, A public hearing will be held on Monday, April 18, 2011 beginning at 7 pm, on proposed 2011-2012 budgets for the Village of Cherry Valley at the Clerk’s Office, 2 Genesee Street, Cherry Valley, New York. Proposed budget is as follows: General Fund Water Fund Appropriations $252,328.00 Appropriations $106,000.00 Revenues (inc. reserves) 87,497.00 Revenue 106,000.00 To be raised by taxes $166,373.00 -0- Rate: $16.9998 per thousand Rate: $6.75 per thousand gallons No change No change Any interested person may view the proposed budgets during the hours of 9:00 am. and 1:00 pm., Monday through Friday at the above address. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried, Resolved, to make payment on bills as follows: General Fund Ch #’s 8835 – 8880 $15,561.90 Water Fund “ “ 5,022.51 Total Fund $20,584.11 Trust & Agency Fund Ch #’s 1637 – 1647 $10,658.46 ADJOURNMENT It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:15 pm. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer April 3, 2011