June Minutes

MINUTES June 15, 2015 The meeting was opened by Mayor Kevin J. Flint at 7:00 p.m. In attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, Interim DPW Superintendent David R. Hajczewski and Ryan Jaquay. MINUTES The first item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 06/01/15 Balance General $65,484.56 Water 2,013.18 Total Fund $67,497.74 Trust & Agency $3,421.81 Savings Accounts 06/01/15 Balance Water System Repair Reserve $ 2,896.00 Cemetery Capital Reserve 10,825.79 Unemployment Insurance Reserve 4,138.17 Water Debt Service Reserve 20,904.97 Parks & Recreation Reserve 3,241.52 Sidewalk Repair & Replacement Res 238.48 James Wait Basketball Court Fund $15,576.53 Water Taxes Unpaid Taxes Unpaid Water Adjusted Paid in Billed 6/1/2015 $193,275.51 It was upon motion of Trustee Guido, seconded by Trustee Harvey, Unanimously carried, RESOLVED, to accept the report as given. CHANGE OF MEETING DATE Trustee Guido stated that he will not be able to attend the next meeting of the board due to conflicts of his work. The matter was discussed and, It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED to change the July meeting date from the July 20, 2015 to July 14, 2015 at 7 pm. CLERK-TREASURER POSITION Board members have discussed the particulars of the position to the next appointee. They are proposing office hours to be 6 hour days. Benefits and salary are to be negotiated. It was decided that they will leave the position open until after the July meeting, then interview after that meeting. EAGLE SCOUT PROJECTS Ryan Jaquay – Revolutionary War Veteran’s Graves Mr. Jaquay told the board that he would like to do his Eagle Scout project on mapping Revolutionary War Veteran’s graves and cleaning their stones. Trustee Guido offered to help Mr. Jaquay with any mapping or other information he may need. Board members also suggested that he speak with someone from the Cherry Valley Memorials for advice. Albert Wait Project – Handicap Parking Areas Albert is waiting on the posts from Mayor Flint. James Wait Project – Outdoors Basketball Court The Job Corps has been on vacation so the project will be completed in July of this year now. SIGNS Mayor Flint said he will bring the sign posts over so the DPW can redo some of the road signs. Also, new ‘no parking this side of street’ signs are to be ordered. CEMETERY Lots Sold and Deed signed to: Ahmad Chaudhary One Cremation Lot Section B2, Lot 77 f. TRUCK BIDS It was decided to wait on advertising for truck bids until after street work is completed and paid for. ALDEN FIELD – Bleachers The bleachers have been ordered and are on their way. MONTGOMERY STREET PROJECT After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey unanimously carried, RESOLVED to advertise for bids to repave Montgomery Street, distance of approximately .3 of a mile with cold mix. A special meeting will be held on June 29th at 7 pm to open bids. Any or all bids may be rejected by the board of trustees. It was also decided that the DPW will remove the culverts on the east side that are too high. ALDEN FIELD BRIDGE PROJECT Further plans were made to complete this project. DPW Tree Removal The Clerk noted that the dead tree on Quarry Street has limbs falling off of it now. Superintendent Hajczewski said he will speak with Mr. Waterfield, that he should be doing this removal soon. Sidewalks Mr. Hajczewski said the sidewalk from the corner of Church Street to the Gage apartment home is prepared for concrete. After this portion is complete it is planned to continue on toward Main Street with the new sidewalk. NEW TREES – National Grid Trustee Guido reported that with this project there are certain trees that can be reimbursed for. The trees must be planted under power lines and after one year, National Grid will reimburse up to $50.00 a tree. He will check further with Let It Grow in regards to availability and cost of certain low growing trees. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Mayor, unanimously carried, RESOLVED to amend the budget, transfer appropriations, and make payment on bills as follows: General Fund Ch #’s 11271 - 11302 $14,745.36 Water Fund " 2,799.00 Total Fund $17,544.36 Abstr # 1 – June – General Water Total 11303 - 11324 $5,324.45 1,243.91 $6,568.63 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement 1845 - 1846 $97.98 $2,878.22 $2,976.20 Budget Amendments From To To Unemployment Insurance A9050.8 $1,500.00 A2770 $1,500.00 Reserve Savings Water Debt Reserve F8340.4 $ 500.00 F2770 $ 500.00 Transfer of Appropriations To From A8170.4 $1,756.93 A1990.4 $1,756.93 A8810.4 274.79 A8810.1 274.79 A9050.8 1,606.80 (A9040.8 472.90 (A9030.8 223.99 (A1990.4 909.91 A5182.4 140.05 A1990.4 140.05 F8330.4 $ 646.81 (F1990.4 $ 326.96 (F9010.8 319.85 F8320.4 1,920.70 F1990.4 1,920.70 F8340.4 2,778.93 F1990.4 2,778.93 END OF YEAR BALANCES Village General $65,484.56 Less planned surplus 17,001.00 Carryover 37,031.00 $11,452.56 Less Bills paid in 2015-16 charged in 2014-15 - 404.61 $11,047.95 Amend To 2015-16 A1990.4 $11,047.95 A2770 $11,047.95 Water Fund $2,013.18 Planned surplus 1,500.00 $ 513.18 Less 2014-15 Bills 288.32 $ 224.87 Amend To 2015-16 F1990.4 $224.87 F2770 $224.87 ADJOURNMENT The meeting adjourned upon motion of Trustee Harvey, seconded by Mayor Guido at 8:30 pm. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer June 17, 2015