MINUTES

December 19, 2016

          The regular monthly meeting was opened by Mayor Kevin J. Flint at 7:08 PM.  In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Clerk-Treasurer Amy Herr, Dave Hajczewski, Int. DPW Superintendent and Dennis Laughlin, Village Attorney. Also in attendance were Michael Hutcherson, SEFCU Insurance Agency and Tracy Laughlin.

 

MINUTES

The first item on the agenda was approval of the minutes as members received in written form.  It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account		12/01/16 Balance
General		$153,537.88
Water		$26,368.41
Total Fund		$179,906.29
Trust & Agency		$680.06
Savings Accounts		12/01/16 Balance
Water System Repair Reserve		$ 2,896.90
Cemetery Capital Reserve		10,829.02
Unemployment Insurance Reserve		2,638.89
Water Debt Service Reserve		20,911.28
Parks & Recreation Reserve		3,570.84
Sidewalk Repair & Replacement Res		238.54
James Wait Basketball Court Fund		0.86
	Water	Taxes
Taxes Unpaid 11/1/16 Water Unpaid 11/1/16	$7773.06	$10,518.02
Billed in November	$133.30
Paid in November	$577.36
Unpaid 12/1/16	$7329.00	Sent to county
		for tax collection

It was upon motion of Trustee Harvey, seconded by Trustee Guido,

unanimously carried,

RESOLVED, to accept the report as given.

INSURANCE PRESENTATION

          Mike Hutcherson, SEFCU Insurance Agency presented the proposal for insurance coverage for the Village of Cherry Valley.  Proposals were from Argonaut with a premium of $8,159.63 per year and NYMIR with a premium of $10,150.30 per year.  Discussion was held about the coverage for 44 Main Street as portions of the building are leased.  Mike Hutcherson stated that both Art Works and the American Legion should provide the Village with a Certificate of Insurance with the Village named as an additional insured.  Dennis Laughlin stated that this may be a requirement in the leases.  Mike Hutcherson stated that at the time any renovations are done to the building there may be a need for additional riders on the insurance.  Any contractors working on the building would also need insurance and have the Village named as an additional insured.

          Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously carried,

          RESOLVED that the Village of Cherry Valley will accept the proposal from Argonaut Insurance for continuing insurance coverage for the Village of Cherry Valley.

ART WORKS GRANT

          The preliminary grant application has been submitted to Senator Seward’s Oneonta Office.  If the grant is approved any work that is done must be done at the Prevailing Wage.  All projects involved that will be paid for by the grant will required to be done according to the Procurement Policy of the Village, as the Village will be paying the bills and receiving the reimbursement from the grant.

DPW

          There was a 4 inch leak on Maple Lane that has been fixed.  Rural Water helped to locate the leak and Mike Stocking did the digging of the area of the leak with his equipment.  In the spring work will need to be done on the driveway at Margaret Wickwire’s home.

          There was an ice jam by Glensfoot Farm over this past weekend that partially flooded Alden Field.  The ice jam was cleared and the water dissipated.

          Water meters have been ordered and should be in by the end of the month.  Dave Hajczewski brought up the need to replace the water meters throughout the Village as they are not able to be repaired any longer as parts are no longer available.  Discussion was held regarding various possibilities to replace the water meters.  If the meters were to be replaced all at once a bond would have to be taken out to cover the cost.  Payment of the bond could be done by raising the water rates, adding a surcharge over several billing cycles until paid for or having the residents pay for the meter in full when it is installed.  Another consideration that was suggested was looking into a flat rate for residential homes and having water meters in the commercial buildings in the Village.  Further discussion will be held when more information on costs of the various options can be explored.

          Following discussion it was decided that the draft policy for Water Rules and Regulations will be tabled at this time to possibly be incorporated into the plan for water meters.

FEMA FLOOD HAZARD/NATIONAL FLOOD INSURANCE ACT OF 1968

          A draft of the Local Law for Flood Damage Prevention was reviewed.  Motion made by Trustee Harvey, seconded by Trustee Guido, unanimously carried,

          RESOLVED that the application fee in the Local Law will be set at $0.00 and the Appeals Board will be the Flood Damage Prevention Appeals Board as established by the Village of Cherry Valley and the Board shall hear and decide appeals and requests for variances from the requirements of this local law.  Upon receipt of the Notice of Appeal or Request for Variance, the Village of Cherry Valley Board will appoint a Chairperson and four (4) Board members to hear and rule upon the appeal / variance.  Once the decision of the appointed Flood Damage Prevention Appeals Board has been filed with the Village of Cherry Valley Clerk, the appointed Board shall disband.  An Intermunicipal Floodplain Management Agreement will be completed naming the Otsego County Code Enforcement Office as the local administrator of the Flood Damage Prevention Law.

          Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously carried,

          RESOLVED to hold a Public Hearing on Monday, January 16, 2016 at 7 PM regarding the Local Law for Flood Damage Prevention and the Intermunicipal Floodplain Management Agreement with Otsego County.

LIMITED ENGLISH PROFICIENCY

          Dennis Laughlin has written a Limited English Proficiency Plan for the Village of Cherry Valley.  Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously carried,

          RESOLVED to hold a Public Hearing on Monday, January 16, 2016 at 7 PM regarding the Limited English Proficiency Plan.

MAINTENANCE WORKER POSITION

          Applications have been received for the position of Maintenance Worker.  Interviews will be scheduled for Thursday, January 5, 2017 beginning at 6:30 PM allowing for up to 30 minutes per interview.

LETTER WITH WATER BILLS

          A letter requesting updated contact information for Village residents was reviewed.  The letter was approved with modifications and will be sent out with the water bills.

CONTRACTS WITH HISTORICAL ASSOCIATION AND LIBRARY

          Motion made by Trustee Guido, seconded by Mayor Flint, unanimously carried,

          RESOLVED to contract with the Cherry Valley Historical Association to pay $1000.00 for the Cherry Valley Historical Association to provide free admission to the Museum for residents of the Village of Cherry Valley and to contract with the Cherry Valley Library to pay $1000.00 for the Cherry Valley Library to provide public library services to the residents of the Village of Cherry Valley commencing during the 2017-2018 Village fiscal year.

SOLAR ENERGY

          Trustee Guido has information that Solar City does not do municipal solar, but does lease municipal property to set up solar energy collectors.  Trustee Guido will contact them to have a representative come to a meeting to discuss the options available.

UPPER MAIN STREET

          Concerns have been raised about the speed limit on the curve on Upper Main Street at the intersection of State Highway 166 and Main Street.  Mayor Flint will write to Senator Seward’s office requesting a reduction in the speed limit and new signage in the area and/or an evaluation of a change in the road pattern as there have been numerous accidents at this location.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried,

RESOLVED to make payment on bills as follows:

General Fund	Ch #’s 12163-12202	$12,127.98
Water Fund	"	5,166.23
Total Fund		$17,294.21
Trust and Agency Fund	Ch #’s 1888 & auto deductions- Social Security, Medicare, Federal, Retirement	$32.00 $2371.42 $2403.42

ADJOURNMENT

          The meeting adjourned at 9:25 PM upon motion of Trustee Guido, seconded by Mayor Flint.

Respectfully Submitted,

Amy S. Herr

Clerk-Treasurer

December 21, 2016