April 17, 2017

Meeting opened at 7:00 PM by Mayor Guido.  In attendance were Mayor Louis A. Guido, Trustee Edward A. Harvey, Trustee Conway Bishop, Clerk-Treasurer Amy Herr, Dave Hajczewski, Int. DPW Superintendent and Dennis Laughlin, Village Attorney.  Also in attendance were Joann Guido and Rich Herron.

The first item on the agenda was approval of the March minutes and the Organizational Meeting minutes as members received in written form.  It was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried, to accept the minutes as written.


          Jeremy Silverman from GEMS (Geo-Environmental Management Solutions, LLC) gave a presentation on the services that GEMS can provide to the Village of Cherry Valley.  GEMS can provide grant identification, writing, administration and project development services to localities.  Some of the types of grant programs that they can assist with are Green Initiative Grant Programs, Main Street Improvement Grants, Economic Development Grants and Water Infrastructure Improvement Grants.  The Main Street Improvement Grants would require the local businesses to do a 50% matching commitment for work that would be done.  If GEMS develops a grant that is not accepted, they will resubmit the grant in the next grant cycle.  The cost for their service is $85.00 per hour to write an individual grant or $2500.00 per month for ongoing services. 


          Joann Guido was representing the Cherry Valley Museum in a request that the Village Maintenance staff be available during the day to check on problems at the museum and give a recommendation on what needs to be done to fix the problem.  Attorney Laughlin stated that this would be a liability issue for the Village and that government employees should not be providing services to non-profit organizations during their working hours.  If this was to be done for one organization, then it would have to be done for any organization in the Village that made a request.  Due to this recommendation from Attorney Laughlin, the Village will not be able to provide this assistance to the Museum.


          Richard Herron, Herron’s scrap iron & steel recycling presented on the possibility of the Village having a Scrap Metal pick up day in the Village.  The pickup would be curbside on one set day.  Mr. Herron would pay for any advertising and would pick up the metal that residents put out.  He stated that he is insured to run this type of business. 
          Attorney Laughlin stated that the Village has a contract for garbage and recycling and would need to make sure that the individual that has the contract at the time when the Scrap Metal Day is held has no issues with this being done.  The clerk will contact the garbage contractor that would be affected about this.


Checking Account

04/01/17 Balance


Total Fund

Trust & Agency

Savings Accounts

04/01/17 Balance
Water System Repair Reserve

$ 2,897.09
Cemetery Capital Reserve

Unemployment Insurance Reserve

Water Debt Service Reserve

Parks & Recreation Reserve

Sidewalk Repair & Replacement Res

James Wait Basketball Court Fund

Taxes Unpaid 3/1/17
Water Unpaid 3/1/17


Billed in March

Paid in March

Unpaid 2/1/17

It was upon motion of Trustee Bishop, seconded by Trustee Harvey,
unanimously carried,
RESOLVED, to accept the report as given.


          DPW Superintendent Hajczewski reported that the cemetery is now open.  Hugh Bresee is again hired as the Part-time Cemetery Worker.  There are 3 trees that National Grid has been notified about to take down.  There is another one on Maple Avenue that they may also have to take down as it is in the wires.  The DPW is cleaning the streets and sidewalks.  The fire hydrants will be flushed on April 27, 2017. 

          Mayor Guido stated that the Village should begin to alternate each year between redoing a street and then redoing a sidewalk with the CHIPS money.  This would allow for the longer streets to be done completely at one time as there will be money left from the previous year when only sidewalk work was done.  The current year street repair plans are to work on Maple Avenue this summer using CHIPS money.  DPW Superintendent Hajczewski is suggesting that, in the fall, Maiden Lane and Maple Lane should be Chip Sealed when Maple Avenue is done.  Some work also needs to be done on Wall Street and will be done this summer using Hot Mix.


          Discussion was held regarding the Benchmarking resolution.  It was decided that if would be difficult for the Village to be able to meet the criteria that is required by NYSERDA to become a Clean Energy Community, therefore the Village will not be doing Benchmarking at this time.


          It was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried,
RESOLVED to approve the 2017-2018 Budget as presented.


          The Annual Water Quality Report has been done.  There are no contaminants with detectable violations.  The report will be distributed with the Spring Newsletter.


          The Tax Cap Compliance and Constitutional Tax Limit Reports have been done and submitted to the State Comptroller’s Office.  The Budget will be submitted for the Tax Limit Report to complete the submission.


          Clerk-Treasurer Herr reported on a proposal from The Satellite.biz to provide the opportunity for Village residents to pay their Village Taxes by credit card or electronic check.  There is no cost to the Village.  The resident would pay a 3% service charge or $2.00 minimum service charge for a credit card and would pay $4.95 for an electronic check up to the amount of $2500.00.  The Satellite.biz is already set up with ATC which provides the tax payment accounting software for the Village Tax payments.   Attorney Laughlin expressed a concern about the liability for the Village if an individual contests the credit card charge.  The clerk will check on this with The Satellite.biz representative.  To notify the Village taxpayers of the option to pay their bill by credit card or electronic check, a note will be put on the bill and a letter will be enclosed with the bill.

          It was upon motion of Trustee Bishop, seconded by Trustee Harvey, unanimously carried,
          RESOVED to complete the application to have The Satellite.biz provide credit card and electronic check processing for Village Tax Bill payments.


          Trustee Harvey will check with Raulli’s Iron Works about the progress on the new fence for the Cemetery.


          Mayor Guido reported that he is working with the Chamber of Commerce on redoing the signs coming into the village. 

          Mayor Guido reported that he is working with Chrissy Beauregard on ways to make the Village website more user friendly.

          Mayor Guido has received information that the Town of Roseboom is installing LED lights through National Grid.  The cost was around $73.00 per light.  He will be getting more information on this to see about replacing the streetlights in the Village with LED lights.


After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried,
RESOLVED to make payment on bills and budget modifications as follows:

General Fund
Ch. #’s 12333-12376
Water Fund                                     
Total Fund

Trust and Agency Fund
Ch. #’s 1894
& auto deductions- Social Security, Medicare, Federal, Retirement

Budget Modifications
To                                                        From                                                   
F8330.4       $100.00                           F1990.4       $100.00


          The meeting adjourned at 8:17 PM upon motion of Trustee Bishop, seconded by Trustee Harvey.

Respectfully Submitted,

Amy S. Herr

April 20, 2017

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