MINUTES
December 20, 2017

Meeting opened at 6:57 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Conway M. Bishop, Clerk-Treasurer Amy Herr and Dave Hajczewski, Interim DPW Superintendent.  Trustee Edward Harvey was excused. Also present were JoAnn Guido, Mike Hutcherson, Rose & Kiernan Insurance Agency, Jeff Stiles and Nate Waterfield.

The first item on the agenda was approval of the December minutes as members received in written form.  It was upon motion of Trustee Bishop, seconded by Mayor Guido, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 
Checking Account

11/01/17 Balance
General

$151,686.33
Water

$32,112.99
Total Fund

$183,799.32
Trust & Agency

                 $715.33
Savings Accounts

11/01/17 Balance
Water System Repair Reserve

$ 2,897.49
Cemetery Capital Reserve

 10,831.17
Unemployment Insurance Reserve

2,639.37
Water Debt Service Reserve

20,915.48
Parks & Recreation Reserve

3,571.55
Sidewalk Repair & Replacement Res

238.58
James Wait Basketball Court Fund

0.86
                                       
Water
Taxes
Taxes Unpaid 11/1/17
Water Unpaid 11/1/17

$6,309.40
$15,199.88
Billed in November
$0.00

Paid in November
$279.72
Sent to County
Unpaid 12/1/17
$6,029.68
$0.00
It was upon motion of Trustee Bishop, seconded by Mayor Guido,
unanimously carried,
RESOLVED, to accept the report as given.

INSURANCE

          Mike Hutcherson, Rose & Kiernan Insurance presented the proposal for the 2018 insurance coverage for the Village of Cherry Valley.  There is a slight increase in the total cost of coverage.  The signature pages will be completed later. 

          It was upon motion of Trustee Bishop, seconded by Mayor Guido, unanimously carried,
          RESOLVED, to accept the insurance policy as presented.

CHERRY VALLEY OUTDOOR SPORTS

          Jeff Stiles and Nate Waterfield requested use of Alden Field on the weekend of June 15-17, 2018 for a lumberjack competition.  They reported that they will be doing some additional work on Alden Field to prepare for the weekend event.  They are planning on changing some events and possibly adding a concert on Saturday night.  They are also planning on having an event in February to raise funds and secure sponsors.

          It was upon motion of Trustee Bishop, seconded by Mayor Guido, unanimously carried,
          RESOLVED, to allow Cherry Valley Outdoor Sports to use Alden Field on the weekend of June 15-17, 2018 for a lumberjack competition.

DPW   

          The daily reports of the activities of the DPW were submitted by Dave Hajczewski, Int. DPW Superintendent

CEMETERY

The fence in front of the cemetery is completed and the final donation has been received for the payment on the fence.

Caleb Wertenbaker has responded about the request for property for an annex for the cemetery.  There were some questions that Dave Hajczewski will look into so a response can be sent to him.
         

INTERNET AND PHONE SERVICE FOR THE VILLAGE SHOP

          Spectrum has provided pricing for phone service at the Village Shop.  The monthly cost for the first year will be $29.99 and increase to $39.99 after that.  These amounts are both less than are currently being paid for the phone service.  No internet service will be installed at this time.

          It was upon motion of Trustee Bishop, seconded by Mayor Guido, unanimously carried,
          RESOLVED to change to Spectrum for phone service at the Village Shop.

CHIPS REIMBURSEMENT

          The CHIPS reimbursement has been received.  The remainder of the reimbursement is expected in the next few days.

NATIONAL GRID

          Mayor Guido has been in touch with Joe Pallone, National Grid about making some changes in the LED lights and adding some lights in areas that they weren’t replaced or are in need of additional lighting.  National Grid is working on this.

WATER BILLS

          An example of the new water bills being generated in Quick Books was provided to the Board.

HISTORIAN

          It was upon motion of Trustee Bishop, seconded by Mayor Guido, unanimously carried,
          RESOLVED to pay a stipend of $200.00 per year to the Historian, payment to be made at the end of March.

OTHER BUSINESS

          Mayor Guido is looking into options to refinance the water bond to try to decrease the cost of the repayment.

          Mayor Guido has the proposal from Revolution Solar for installing a solar farm by the water tank.  Research will be done to see if there are any grants available to assist with the cost of installing the solar farm.  It should generate enough electricity to cover the cost of all electric that the Village currently uses.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Bishop, seconded by Mayor Guido, unanimously carried,
RESOLVED to make payment on bills and budget modifications as follows:
General Fund
Ch. #’s 12738-12785
$35,958.05
Water Fund                                     
"
$4,087.82
Total Fund

$40,045.87
Trust and Agency Fund
Ch # 1904 & auto deductions
$2,463.55
Budget Modifications
To                                                        From                                                   
A7510.1                $200.00                 A1990                   $200.00

ADJOURNMENT

          The meeting adjourned at 7:56 PM upon motion of Trustee Bishop, seconded by Mayor Guido.

Respectfully Submitted,


Amy S. Herr, Clerk-Treasurer

December 19, 2017