February 2024 Meeting Minutes

 

MINUTES

February 19, 2024

 

Meeting opened at 6:30 PM by Mayor, Louis Guido with the Pledge to the Flag. In attendance were Trustee Ian Feulner, Trustee Edward Harvey, Linda Bouck, Clerk-Treasurer, Wayne Valentine, DPW Superintendent, residents Jacob Smoot and Anne Weeks.

Approval of the January minutes as members received in written form. It was upon motion of Trustee Feulner seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account

 

1/31/24 Balance

General

 

$224,182.61

Water

 

$61,391.93

Total Fund

 

$286,114.54

Trust & Agency

 

                 $143.69

Savings Accounts     

 

1/31/24 Balance

Water System Repair Reserve

 

$2,901.14

Cemetery Capital Reserve

 

$10,844.43

Unemployment Insurance Reserve

 

$2,642.33

Water Debt Service Reserve

 

$20,941.43

Parks & Recreation Reserve

 

$3,575.94

General Fund Savings

 

$25,058.82

 

 

 

                                               

Water

Taxes

Taxes Unpaid

Water Unpaid 12/31/2023

 

$8,279.30

 

Paid in January

$36,905.78

 

Billed in January

$58,060.89

 

Adjusted in January

$1,042.84

 

Unpaid 1/31/24

 

$21,155.11

 

It was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to accept the report as given.

DPW

DPW Superintendent Valentine informed the Board of Trustees that he and Maintenance Worker VanBuren have installed 60 new water meters, and are continuing to do so. Superintendent Valentine stated that he has someone from Rural Water coming out to help with items on the Lead and Copper Rule, for better understanding of what needs to be done to submit the testing and fill out the report. Superintendent Valentine is planning for what needs to be done this Spring as far as sidewalks and street repairs, and also figuring out options on how to get water back into the cemetery.

CHURCH PROPERTY

            A letter will be sent to the Presbyterian Church about the land they donated to the Village for cemetery use. The Board of Trustees have decided it will be too costly for both the Village and the Church, therefore have decided to nullify the transfer of said property. As a result, the Presbyterian Church will no longer be billed per thousand gallons used, and will instead be billed regular rates as prescribed by the Village.

            RESOLVED, upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried.

HYDE CLARK’S CONTRACT

            The Board of Trustees have placed the decision on hold until next months meeting on March 18th. However, Mayor Guido asked Clerk-Treasurer Bouck to contact a few local lawyers with letters of interest.

EMPLOYEE POLICIES

            Adopting the new employee policies have been tabled until next months meeting, so all the Board Members have a chance to go over them.

BUDGET

            DPW Superintendent Valentine stated that they need digging equipment in order to do water digs, and burials in the cemetery, also he needs water replacement parts to restock. Superintendent Valentine also stated that the dump truck needs new tires. Clerk-Treasurer Bouck asked the Board of Trustees what percentage of Deputy Clerk-Treasurer Bouboulis’ pay that they would like taken from the water account. The Board stated that Deputy Clerk-Treasurer Bouboulis’ percentage will be the same as Clerk-Treasurer Bouck’s at a 75/25 ratio.

OTHER BUSINESS

           Resident Jacob Smoot asked the Board of Trustees to be allowed to utilize the park again, in which the Board explained to Jacob that if there’s any more trouble, then he will be permanently banned, in which Jacob responded that he is sorry for what happened and promises nothing will happen again. The Board of Trustees approved his request.

            RESOLVED, upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

            Clerk-Treasurer Bouck requested approval to pay American Express bills as they come in to keep from getting late fees, since bills are due before Board Meeting.

             RESOLVED, upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried.

             Clerk-Treasurer Bouck presented the Board of Trustees with a draft of the upcoming Spring/Summer Newsletter, and it was approved. Also, Clerk-Treasurer Bouck stated the Annual Water Quality Report will be finished before next Board Meeting.                                                                             

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund

Ch. #’s 15932-15978

$37,001.13

Water Fund                

Ch. #’s 15900-15931

$7,828.78

Total Fund

Ch. #’s 15932-15978

$44,829.91

Trust and Agency Fund

Ch. # Auto deductions

$3,264.10

 

 

EXECUTIVE SESSION

            Regular Monthly meeting closed at 7:21 PM, upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

 Executive Session opened at 7:21 PM, upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried. Closed Executive Session at 7:46 PM.

ADJOURNMENT

            The meeting adjourned at 7:47 PM upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

 

Respectfully Submitted,

 

Linda Bouck, Clerk-Treasurer

February 20, 2024

 

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