MINUTES
January 20, 2025
Meeting opened at 6:30 PM by Mayor Guido with the Pledge to
the Flag. In attendance were Mayor Louis Guido, Trustee Edward Harvey, Trustee
Ian Feulner, Melissa Gregory Clerk-Treasurer, and Wayne Valentine, DPW
Superintendent.
Approval of the December minutes as members received in final written form. It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.
TREASURER’S REPORT
|
Checking Account |
|
12/31/24 Balance |
|
General |
|
$193,249.43 |
|
Water |
|
$30,977.72 |
|
Total Fund |
|
$224,227.15 |
|
Trust
& Agency |
|
$143.77 |
|
Village
of Cherry Valley Baseball League |
|
$501.05 |
|
Savings Accounts |
|
12/31/24 Balance |
|
Water
System Repair Reserve |
|
$2,953.84 |
|
Cemetery
Capital Reserve |
|
$11,018.31 |
|
Unemployment
Insurance Reserve |
|
$2,677.19 |
|
Water
Debt Service Reserve |
|
$21,289.23 |
|
Parks
& Recreation Reserve |
|
$3,628.17 |
|
General
Fund Savings |
|
$25,495.29 |
|
|
|
|
|
|
Water
|
Taxes |
|
Taxes
Unpaid 12/1/2024 Water
Unpaid 12/1/2024 |
$0.00 (collect. ended/preparing for 1/25 bills) |
$0.00 (sent
to the county on 11/14/24) |
|
Paid
in December |
$0.00 (collect. ended/preparing for 1/25 bills) |
$0.00 (sent
to the county on 11/14/24) |
|
Adjusted
in December |
$0.00 (collect. ended/preparing for 1/25 bills) |
$0.00 (sent
to the county on 11/14/24) |
|
Billed
in December |
$0.00 (collect.
ended/preparing for 1/25 bills) |
$0.00 (sent
to the county on 11/14/24) |
|
Unpaid
1/1/2025 |
$0.00 (collect.
ended/preparing for 1/25 bills) |
$0.00 (sent
to the county on 11/14/24) |
It was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to accept the report as given.
DPW
DPW Superintendent Valentine reported that they are trying to conserve their use of rock salt and only use it when absolutely necessary. He reported that the prices keep going up for salt and he is continuing to look for other places to purchase from.
ELECTIONS
Clerk-Treasurer Gregory reported that the board will need to approve four election inspectors for the March 18, 2025 election. A list of candidates was provided to the board and Clerk-Treasurer Gregory will be contact them this week.
JOINT PLANNING BOARD
A discussion was held about
dissolving the Village’s part in the joint planning board with the town.
It was upon motion of Trustee Harvey,
seconded by Trustee Feulner, unanimously carried,
RESOLVED to accept that the Village of Cherry Valley will dissolve their affiliation with the Town of Cherry Valley in regards to the Village being part of the Joint Planning Board, as of the date of this meeting and letter of official notice sent to the Town of Cherry Valley, Supervisor Garretson.
EMERGENCY
PROTOCOL DOCUMENTS/PLANS
Clerk-Treasurer Gregory and DPW Superintendent Valentine brought it to the attention of the board that the Village’s emergency plans are not as up to date as they should be. It was decided to share the information with the new board, come April 1, 2025, and for a new/updated document to be created at that time.
INSURANCE
Clerk-Treasurer Gregory reported
that “Reis Insurance Company” provided a quote for the Village’s general
insurance. At this time, the quote amount is above what our current insurance
company, Selective (through NFP) has provided a quote for.
With the current quote and new policy it was determined that we can contact NFP to have the OCP and Terrorism Policies removed.
OTHER
BUSINESS
Clerk-Treasurer Gregory reported
that a part-time resident of the area has generously donated $2,500 to be used
as we see fit in terms of Village holiday décor.
She
also reported that the office will be switching from using “Thunderbird” as our
main email, to Gmail. This full switch will take place gradually and all
associated contacts will be appropriately informed.
Clerk-Treasurer Gregory noted that
she is beginning to look into other software/programs for the Village to
utilize to begin digitizing more of our records and being even more compliant
with NYCOM. To keep with NYCOM’s standards and regulations, she’ll also be
contacting them to get approval to start completing payment online via EFT.
The EV Chargers conversation continues and Mayor Guido has asked Clerk-Treasurer Gregory to reach back out to our contact with ChargeSmartEV about options for switching the chargers over to pay by use ones.
AUDIT OF CLAIMS
After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to make payment on paid bills and budget amendments and modifications as follows (including Ch. #’s 16314-16366 and EFT#24):
|
General
Fund |
Ch.
#’s 16367-16411 |
$33,904.19 |
|
Water
Fund |
Ch.
#’s 16367-16411 |
$7,088.42
|
|
Total
Fund |
Ch.
#’s 16367-16411 |
$40,992.61 |
|
Trust
and Agency Fund Total |
|
$143.77 |
|
Agency
Fund (Baseball League Fund) |
|
$501.05 |
Budget Modifications 2024-2025
To From
A1325.4 $3,000.00 A1990 $3,000.00
ADJOURNMENT
The meeting adjourned at 7:20 p.m. upon motion of Trustee Harvey,
seconded by Trustee Feulner, unanimously carried.
Respectfully Submitted,
Melissa Gregory, Clerk-Treasurer
February 14, 2025
