March 2019 minutes

March 18, 2019

Meeting opened at 6:59 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Conway Bishop, Trustee Ian Feulner, Consultant Edward Harvey, Hyde Clarke, Attorney, David Hajczewski, Int. DPW Superintendent and Amy Herr, Clerk-Treasurer.  Also in attendance were Bryan and Jennifer Larrabee, Home Town Hauling, Adam Critti, Casella and Dennis Laughlin.

Approval of the February minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Trustee Bishop, unanimously carried, to accept the minutes as written.

Checking Account

03/01/19 Balance


Total Fund

Trust & Agency

Savings Accounts      

03/01/19 Balance
Water System Repair Reserve

Cemetery Capital Reserve

Unemployment Insurance Reserve

Water Debt Service Reserve

Parks & Recreation Reserve

Sidewalk Repair & Replacement Res

General Fund Savings

Taxes Unpaid 2/1/19
Water Unpaid 2/1/19

Paid in February
Billed in February
Unpaid 3/1/19

It was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried, to accept the report as given.


            Sealed bids were received from four companies.  The bids for two years of service were opened and were as follows:

                        Casella Waste Management               $133,240.00
                        Waste Recovery Enterprises              $112,736.00
                        Home Town Hauling                          $  96,400.00
                        On Time Waste                                   $  90,300.00


            Preliminary quotes for budgeting purposes were received from Suit-Kote for paving of Church and Lancaster Streets.  A decision will have to be made on which street to do this summer.  Discussion held on what sidewalks need to be done this summer, possibly Genesee and some patching on Alden Street.  If a resident wants to pay for the materials to have the sidewalk in front of their property repaired this can be arranged.

            Hydrants will be flushed on April 24th and 25th.  There was a water main leak on Campbell Road last week that has been repaired.

            Benchmarking report was given to the Board as required by the Benchmarking resolution.


            Dave Hajczewski reported that there was a leak at the Cornelia residence on Lancaster Street that has been repaired.  They will have to come to a Board meeting to request an adjustment to their bill due to the lost water.  Dave Hajczewski has advised Donald Desjarlais that he should keep his water running in the winter to keep his pipes and the water main from freezing.  This will be taken into account when the water bills are calculated in June. 

            The annual Water Withdrawal report is completed and submitted to the state.  The Water Quality report will be done and needs to be delivered to all residences.  The report will be on the website and delivered to the residences by hand.


            Discussion was held regarding some issues that have come up with the Village Parking Lot.  Discussion was held and residents who have parking on their own property will be asked to park in their own driveways so there is sufficient parking available in the lot for apartments that do not have parking available or individuals who are visiting the businesses in the area of the parking lot.


            Changes that were requested to be made in the budget that was presented last month were made.  A new tentative budget was presented with no requests for changes at this time.


            Motion made by Trustee Feulner, seconded by Trustee Bishop, unanimously carried to hold the Annual Organizational Meeting and the Public Hearing on the Budget on Monday, April 1, 2019 at 7 pm in the Village Office.  The Legal Notice is to be posted in The Daily Star, the Village Office and the Post Office. 


            The Refuse and Recycling Bids were reviewed.  Motion made by Trustee Bishop, seconded by Trustee Feulner, unanimously carried
            RESOLVED to award the bid to On-Time Waste as it was the lowest responsible bid received in the amount of $90,300 for two years.


            Amy Herr reported that the Fiscal Stress report for the Village has been received from the State Comptroller’s Office.  The Village has no designation for Fiscal or Environmental Stress.  A copy of the report was given to the Board members.

            Mayor Guido reported that plans for solar panels at the well house are on hold at this time while other systems that would have a better return on the cost are evaluated.

            Attorney Clarke gave an update on the services he has provided in his year of service as the Village Attorney.  He is continuing to work with the County on 8 Lancaster Street, gave an update on 8 Genesee Street and the Zombie claim that was filed about the trees and recently reviewed the lease for the office with the CVCFC.

            The Sexual Harassment Policy has been provided to all Board members and employees.  A sheet is being signed by all who received it to acknowledge receipt of the policy.

            Dennis Laughlin requested that it be noted in the minutes that he has offered to provide legal services to the Village at no cost beginning in April 2019.  Mayor Guido asked why Dennis Laughlin would not offer this to the Town rather than the Village explaining the Village budget is not stressed and has stayed under the 2% tax cap annually. Whereas the Town has repeatedly passed a resolution to exceed the 2% cap. It would be more beneficial to make the offer to the Town instead of Village. Dennis Laughlin said he may consider that in the future.   The offer made by Dennis Laughlin will be discussed and a decision will be made on who will be appointed as the Village Attorney.


After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Bishop, unanimously carried to make payment on bills and budget amendments and modifications as follows:

General Fund
Ch. #’s 13426-13466
Water Fund                                            
Ch. #’s 13426-13466
Total Fund
Ch. #’s 13426-13466
Trust and Agency Fund
Auto deductions

Budget Modifications
To                                                                    From                                                              
A1620.2                      $3600.00                     A1990             $3600.00
Budget Amendments
From                                       To                                                        To                                          


            The meeting adjourned at 8:40 PM upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried.

Respectfully Submitted,

Amy S. Herr, Clerk-Treasurer
March 20, 2019

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