April 2024 Organizational Board Meeting

 

ANNUAL ORGANIZATIONAL MEETING AND BUDGET HEARING

April 1, 2024

 

Meeting opened at 6:30 PM by Mayor Louis A. Guido with the Pledge to the Flag.  Mayor Louis A. Guido, Trustee Ian M. Feulner, Trustee Edward A. Harvey, Clerk-Treasurer Linda Bouck present.

Budget Hearing

Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to open the Budget Hearing at 6:31 PM.

 

Motion made by Trustee Harvey, seconded by Trustee Feulner to close the budget hearing at 6:55 PM.  Motion carried.

 

Proposed - Appointments as of 4/1/2024 and Salaries as of 6/1/2024

Mayor – Louis Guido, elected to 4/25                                                                $1925.00 annual

Trustee – Edward Harvey, elected to 4/25                                                          $1650.00 annual

Trustee – Ian Feulner, elected to 4/26                                                                $1650.00 annual

Deputy Mayor – Edward Harvey, appointed to 4/25                                            $100.00 annual

Attorney – Jill Poulson, Esq.                                                                             $5000.00 annual

Clerk-Treasurer, Records Keeper, Tax Collector – Linda Bouck

Appointed to 4/25 – w/benefits, no health ins.                                                    $32,280.00 annual

 

Deputy Clerk/Treasurer                                                                                    $14,560.00 annual

Registrar of Vital Statistics – Linda Bouck, appointed to 4/25                             $250.00 annual

Deputy Registrar – Eve Bouboulis, appointed to 4/25                                         $ 50.00 annual

DPW Superintendent – Wayne Valentine           ,                                               $58,240.00 annual

app. annually w/benefits, no health ins. 

Maintenance Worker – Stacy VanBuren                                                            $22.50 hourly  

Cemetery & Village Caretaker Contracted- Aaron VanBuren                              $16,000.00 seasonally

Election Inspectors – Minimum wage up to $15.50/hr                                         3/2025

Public Health Officer –Eletta, FNP Shared with Town                                        $0.00

Historian – Susan Miller – Appointed annually                                                   $200.00

Building Inspector – Jeff Stiles- Appointed annually                                           $250.00

 

The above noted Appointments were made by Mayor Guido.  Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to approve the appointments and associated salaries as listed.

 

Proposed - POLICIES AND PROCEDURES

Official Bank – NBT Bank of Norwich, Cherry Valley Branch

Official Newspaper- Daily Star, Oneonta

Official Board Meeting- 3^rd Monday of each month at 6:30 p.m.

Authorization for Clerk to pay utilities, gasoline, garbage contract, cemetery and village contract, room rent, insurances, postage, water bonds/ interest on water bonds, American Express, small items to run office and equipment as needed prior to board meeting approval.

Water Rates for 20,000 gallon minimum $174.00, and $8.75 per thousand gallons over minimum.

Interest Rate Charge- 5% first month, with 1% added each month thereafter.

Copies - $ .25 each

Classes/work related meetings to be reviewed as requested at a Regular Meeting of the Board.

Work related travel – Reimbursed at current IRS rate.

Meals- If not included with class/conference $45.00 per day.

Bounced check fee- $20.00

County Sales Tax receipts – 75% to General Fund. 25% to Water Fund

All Employees- Offered NYS Retirement (required for Full-time employees) & Deferred Compensation Plan

Policies – Investment, Procurement, Code of Ethics, Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Hazardous Mitigation Plan, Limited English Proficiency Plan, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines, Public Health Emergency Operations Plan

Cemetery Charges & Rules

Water Charges/Rules

 

Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried to accept and continue the above Policies and Procedures.

 

Other Business

The Board of Trustees discussed the advantages of signing up for NYCLASS and

Upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried to join NYCLASS.

 

 

Total                                        General                                   Water

Appropriations                          $489,568.32                             $361,328.32                             $128,240.00

Revenues Other than                 $207,056.32                             $ 78,816.32                              $128,240.00

Real Property Taxes                       

Appropriated Fund Balance       $ 73,339.00                              $ 69,339.00                              $ 4,000.00

Transfer from Savings              $ 13,800.00                              $    5,800.00                             $ 8,000.00

Balance to be raised by

Real Property Taxes                 $207,373.00                             $207,373.00

Total Revenue                                                                                                                          $99,184.00

 

Proposed Tax Rate 6.5629 per thousand                                                    Proposed Water Rate $8.75 per thousand gallons over minimum

0.1763 per thousand increase                                                                                     $0.35 increase

 

Motion made by Trustee Harvey, seconded by Trustee Feulner unanimously carried to schedule the next Organizational Meeting for the Village of Cherry Valley on Monday, April 7, 2025 at 6:30 PM at the Village Office.

 

Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to adjourn the meeting at 7:00 PM.

 

Respectfully submitted,

 

 

Eve Bouboulis, Dep. Clerk-Treasurer

April 23, 2024

August 2024 Board Meeting Minutes

 

 MINUTES

August 19, 2024

Meeting opened at 6:30 PM by Mayor Guido with the Pledge to the Flag. In attendance were Mayor Louis Guido, Trustee Edward Harvey, Trustee Ian Feulner, Amy Herr Clerk-Treasurer, Melissa Gregory, Dep. Clerk-Treasurer, Wayne Valentine, DPW Superintendent and Jill Poulson, Attorney. 

Approval of the July minutes as members received in final written form. It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account		07/31/24 Balance
General		$305,663.27
Water		$53,624.81
Total Fund		$359,288.08
Trust & Agency		$143.77
Village of Cherry Valley Baseball League		$501.05
Savings Accounts		07/31/24 Balance
Water System Repair Reserve		$2,903.54
Cemetery Capital Reserve		$10,845.50
Unemployment Insurance Reserve		$2,642.57
Water Debt Service Reserve		$20,943.52
Parks & Recreation Reserve		$3,576.30
General Fund Savings		$25,062.56
	Water	Taxes
Taxes Unpaid 7/1/2024 Water Unpaid 7/1/2024	$0.00	$82,169.72
Paid in July	$32,507.58	$53,697.84
Billed in July	$53,377.60	$0.00
Adjusted in July	$2,440.03
Unpaid 8/1/2024	$18,429.99	$28,471.88

It was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to accept the report as given.

DPW

DPW Superintendent Valentine reported that paving of Alden and Main Streets will begin this week.  He will be putting up No Parking signs tomorrow.  The Village will be receiving some of the millings to use in the Genesee Street parking lot and 56 Main Street parking area.

MAIN STREET PARK LEASE

            The payment has been sent to Patricia Wingate for the one year lease of the park on Main Street.

CEMETERY DEED

            A deed for 2 cremation lots that was issued to Kathleen Hahl was presented.  The deed was signed by all members of the board and certified by Clerk-Treasurer Herr.

SALES TAX DISBURSEMENT

            Discussion was held regarding changing the split for the Sales Tax Reimbursement from Otsego County to be 50% to the General Fund and 50% to the Water Fund to help replenish the Water Fund from the large expense last year for the well.  Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried

RESOLVED to split the Sales Tax Reimbursement from Otsego County to 50% in the General Fund and 50% in the Water Fund.

CREMATION BURIAL CHARGES

            Clerk-Treasurer Herr inquired about how many burial charges should be charged if two cremains were to be buried on the same lot at the same time.  It was decided that if only one hole needed to be dug, then only one cremation burial charge would be acceptable.

CANNABIS CONTROL BOARD

            Clerk-Treasurer Herr reported to the board that a letter was received from the NYS Cannabis Control Board that approval has been granted to Peregrine Toke LLC to operate at 11 Main Street in the Village of Cherry Valley.  The license is valid for two years and can then be renewed every two years.  The Village will be notified when a license renewal is requested.

OTHER BUSINESS 

            Clerk-Treasurer Herr has received a call from an individual looking to purchase a cremation lot for Richard Brockman.  He was a town resident at the time of his death.  The lot can be purchased at the cost for a town resident since he will be the only person buried in it.

            Clerk-Treasurer Herr reported that the credit card with NBT Bank has been approved and is in the safe.

            Clerk-Treasurer Herr reported that letters to invite the Town, Fire District and School District to a presentation by NYCLASS will be sent out tomorrow.  The cemetery grant is being worked on.  This will assist with paying for the restoration of the large obelisks in the old section of the cemetery.

            Discussion held on the purchase of the mini-excavator.  Clerk-Treasurer Herr will check with NYS OSC on the need for bids or if quotes are enough.  Review of the quotes already received will be done.

            Discussion held regarding transferring funds from the General and Water Checking Account to NYCLASS.  Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried

RESOLVED to transfer $150,000 to NYCLASS from the checking account until needed for operating expenses.

 AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried to make payment on bills as follows:

General Fund	Ch. #’s 16160-16205	$27,989.13
Water Fund	Ch. #’s 16160-16205	$  7,169.69
Total Fund	Ch. #’s 16160-16205	$35,158.82
Trust and Agency Fund Total	Ch. # 2050 & Auto deductions	$  3,251.01
Agency Fund (Baseball League Fund)	Ch. #	$0.00

ADJOURNMENT

The meeting adjourned at 7:21 PM upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

 

Respectfully Submitted,

Amy Herr, Clerk-Treasurer

August 20, 2024

 

July 2024 Board Meeting Minutes

 

 MINUTES

July 15, 2024

Meeting opened at 6:30 PM by Mayor Guido with the Pledge to the Flag. In attendance were Mayor Louis Guido, Trustee Edward Harvey, Trustee Ian Feulner, Amy Herr Clerk-Treasurer, Wayne Valentine, DPW Superintendent.  Also in attendance were Margaret Lunzman, Melissa and James Gregory.

Approval of the June minutes as members received in final written form. It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written. 

TREASURER’S REPORT 

Checking Account		06/30/24 Balance
General		$265,514.22
Water		$25,503.70
Total Fund		$291,017.92
Trust & Agency		$143.77
Village of Cherry Valley Baseball League		$501.05
Savings Accounts		06/30/24 Balance
Water System Repair Reserve		$2,901.39
Cemetery Capital Reserve		$10,845.32
Unemployment Insurance Reserve		$2,642.53
Water Debt Service Reserve		$20,943.16
Parks & Recreation Reserve		$3,576.24
General Fund Savings		$25,062.56
	Water	Taxes
Taxes Unpaid 6/1/2024 Water Unpaid 6/1/2024	$150.36	$0.00
Paid in June	$304.36	$136,445.16
Billed in June	$154.00	$218,614.88
Unpaid 7/1/2024	$0.00	$82,169.72

It was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to accept the report as given.

MARGARET LUNZMAN

            Margaret Lunzman was asking to have the ditch fixed near her house to stop water from backing up in her shed.  Mayor Guido told her that the Village will look at it again to see if anything can be done without affecting neighboring properties.

BANNERS

            Mayor Guido reported that the DPW will put up the Home Town Heroes banners on the electric poles in the Village.

DPW

DPW Superintendent Valentine reported that he is getting updates on the Lead and Copper report done.  He has one estimate on a Mini-Excavator.

CLERK-TREASURER POSITION

            There were no applications for the position of Clerk-Treasurer from the Village of Cherry Valley.  Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried

            RESOLVED, that the residency requirement for the position of Village of Cherry Valley Clerk-Treasurer be expanded to anyone residing in Otsego County.

            An application for the position of Clerk-Treasurer was received from Melissa Gregory, Roseboom, NY.  Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried

            RESOLVED to appoint Melissa Gregory to a Trainee position for Clerk-Treasurer.

            Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously approved

            RESOLVED that approval is given for Melissa Gregory to attend Accounting Training provided by the NYS OSC at a cost of $170.00.

PART-TIME DPW WORKER

            Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried

RESOLVED to appoint David VanDerKrake to the position of Part-time DPW Maintenance Worker on a temporary basis.

WATER BILL ADJUSTMENTS

            Adjustments have been made to some of the water bills due to discrepancies from the previous water meter readings in the water billing system and the reading on the meters when the new meter was installed.

OTHER BUSINESS 

            Caleb Wertenbaker has requested to meet with DPW Superintendent Valentine to discuss the water meters at Glensfoot.  If Glensfoot wants additional meters put in each of the residences as well as the barns then they will have to pay for it.  They will also receive separate bills for each meter.

 AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried to make payment on bills as follows:

 

General Fund	Ch. #’s 16124-16159	$18,139.99
Water Fund	Ch. #’s 16124-16159	$  5,522.03
Total Fund	Ch. #’s 16124-16159	$23,661.42
Trust and Agency Fund Total	Ch. # 2045-2049 & Auto deductions	$  9,232.88
Agency Fund (Baseball League Fund)	Ch. #	$0.00

ADJOURNMENT

The meeting adjourned at 7:14 PM upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

 

Respectfully Submitted,

Amy Herr, Clerk-Treasurer

August 12, 2024